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September 30, 2024

Daylight Savings Survival Guide for Remote Work Families

 

The transition between being on/off Daylight Savings Time (DST) is something that many people have come to dread. The time change disrupts sleep patterns, leading to cranky babies and exhausted parents. For those who work from home, working through these adjustments can be especially challenging as you balance professional responsibilities with the needs of your little ones.

The Impact of Daylight Savings on Young Children

Daylight Savings can be particularly tough on young children, as babies and toddlers thrive on routine. A sudden change in their sleep schedule can throw them off balance, leading to increased fussiness, shorter naps, and restless nights. Children under five are especially sensitive to time changes since their internal clocks are still developing. The loss of an hour in springtime often means waking up earlier than their bodies are used to, resulting in overtired kids who may resist naps or bedtime. This disruption impacts not only their well-being but also yours as a parent working from home.

Gradually Adjusting Sleep Schedules Before the Time Change

To lessen the impact of Daylight Savings, start shifting your child’s sleep schedule in small increments several days before the time change. Adjust bedtime and wake-up times by 10-15 minutes each day until you achieve the desired schedule. For instance, if bedtime is usually 7:00 PM, move it to 6:45 PM for a few nights, then to 6:30 PM, and so on. This gradual shift allows your child’s internal clock to adjust smoothly, minimizing disruption.

While making these changes, keep the bedtime routine consistent — stick to familiar activities like reading a book or singing a lullaby to signal that it’s time to wind down. Using blackout curtains and a white noise machine can also create an environment conducive to sleep, helping ease the transition. This method ensures your child’s body gradually acclimates to the new schedule, reducing the likelihood of overtiredness and crankiness.

Creating a Consistent Daily Routine for Better Adjustment

Maintaining a consistent daily routine is essential for helping young children adapt to the time change. Structure your day with regular intervals for meals, naps, and playtime to provide stability and predictability. Sync your work tasks around your child’s routine, blocking out focused work periods during their naps or after bedtime. This approach not only ensures you remain productive but also allows you to be present during your child’s waking hours. Use visual schedules to help your child understand the new routine and keep activities consistent to create a comforting environment. Predictability helps children feel secure, which eases the transition during Daylight Savings.

Balancing Remote Work and Childcare During the Transition Period

Clear communication with your employer or employees about your situation can pave the way for accommodations such as flexible work hours. Early mornings or late evenings might offer uninterrupted work time while your child sleeps. If you have a partner, coordinating childcare duties can alleviate stress and ensure both parents share the load during critical work tasks.

Engage your child in quiet, independent activities during work calls or important tasks. A “busy box” filled with coloring books, puzzles, or educational games can keep them occupied and minimize interruptions. Additionally, planning your most focused work periods around your child’s nap times or after bedtime can enhance productivity.

Self-Care Tips for Parents Navigating Daylight Savings

Balancing the demands of remote work and caring for young children during the transition of Daylight Savings can be overwhelming. It’s crucial to carve out time for self-care to maintain your physical and mental well-being. Here are some practical tips to help you navigate this period more smoothly:

  • Prioritize Sleep: While adjusting your child’s schedule, ensure you’re also getting adequate rest. If possible, align your bedtime with your child’s to maximize sleep. Short naps during the day can help you recharge and stay alert.
  • Mindfulness and Relaxation: Integrate mindfulness practices such as meditation, deep-breathing exercises, or stretching into your daily routine. Even a few minutes can help reduce stress and improve your focus and resilience.
  • Healthy Nutrition: Eating balanced meals and staying hydrated can significantly impact your energy levels and mood. Avoid excessive caffeine and opt for nourishing snacks to sustain you throughout the day.
  • Physical Activity: Incorporate some form of physical exercise into your daily routine. Whether it’s a short walk, stretching, or a quick workout, physical activity can boost your mood and energy levels.
  • Connect with Others: Build a support network with other parents, family, or friends. Sharing experiences and tips can provide emotional support and practical advice.
  • Flexible Expectations: Be kind to yourself and adjust your expectations. It’s okay if everything isn’t perfect. Focus on what you can control and be patient with the process.

By prioritizing your own well-being, you’ll be better equipped to manage the challenges of Daylight Savings and maintain a harmonious balance between remote work and family life.

What tips do you have for those with younger kids that struggle with the time adjustment? We would love to hear them!

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September 23, 2024

Must-Know Talent Trends in Remote Work for Employers

 

With the year a little more than halfway over, we thought it would be a good idea to revisit some of the top trending talents businesses need to look for in remote employees. Some of these might be new to you while others you are already aware of — it’s always good to have a refresher! Let’s dive into these specific talents remote workers need:

Emphasis on Self-Motivation and Discipline

Candidates who exhibit a high level of self-motivation are capable of starting tasks without constant oversight from managers, and they also demonstrate a consistent drive to achieve their goals, regardless of the setting. This drive is crucial in environments where supervisors cannot keep a constant, physical watch on employees; these remote workers need to be able to complete projects and be able to move onto the next one immediately. This also leads to very productive, driven workers that get more done for your company.

Discipline is another non-negotiable trait for successful remote employees. It encompasses the ability to stick to schedules, meet deadlines without direct oversight, and maintain productivity levels without the physical boundaries of an office environment. Prospective remote workers should be able to provide examples of how they have effectively managed their time, stayed on task, and navigated distractions in past roles. This could be demonstrated through their ability to deliver projects on time, manage multiple projects simultaneously, or develop routines that ensure sustained focus and productivity. In an interview, you can ask candidates how they structure their day and what they use to keep them on track with their to-do list.

Adaptability to Rapidly Changing Environments

A key talent trend for employers to focus on is identifying candidates who have a history of adapting well to unforeseen circumstances and shifts in their work environment. Such adaptability is a testament to an individual’s ability to maintain productivity and focus, even when faced with new challenges or when required to quickly switch gears between different tasks or projects. You can ask candidates when they faced an unexpected challenge at work and how they overcame it; you can also present to them a challenge your company has faced, asking how they would have tackled it.

Candidates skilled in this area often have a problem-solving mindset and an open attitude towards learning and personal growth. They are not deterred by change but rather see it as an opportunity to develop new skills. This adaptability goes hand in hand with strong communication skills, as changing directions smoothly often requires clear and concise coordination with team members and management. Additionally, employers should value candidates who show a proactive approach towards continuous learning and skill development, enabling them to stay ahead in a constantly evolving remote work environment. These individuals typically demonstrate a high level of emotional intelligence, which allows them to manage stress effectively and remain collaborative and supportive team members, even when navigating the uncertainties of remote work.

Strong Time Management and Organizational Skills

Candidates with robust time management excel in creating and following through with a structured daily routine, allowing them to navigate their workdays with precision and effectiveness. This skill set is especially vital in a remote setting where traditional office cues and the physical presence of colleagues are absent. Individuals that stay organized in this manner are normally experts at using various tools to stay on track such as digital calendars, task management software, and setting specific, measurable goals for their work. Their ability to break down larger projects into manageable tasks, prioritize effectively, and avoid common time-wasters makes them exceptionally productive and reliable members of any remote team.

These are just a few of the top skills that are emerging in this year’s work market. What other skills have you noticed trending?

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September 2, 2024

Do Some Remote Jobs Really Not Need Experience? A Small Business Perspective

 

Remote work makes jobs far more accessible to everyone. This has created an uptick in companies receiving an overwhelming amount of applications for open positions — because this process is so easy, some applicants submit their information just because the position sounds interesting, not necessarily because they have the experience. Which begs the question, do all remote jobs need previous experience? The answer is…no! So then, what are some positions for which you can hire within your company that do not require experience from candidates?

Types of Remote Jobs That Often Require No Experience

Virtual assistants are notably in demand, as they handle administrative tasks that can be easily guided and supervised online. They can schedule appointments, take meeting notes, and even help manage projects. While experience with certain software is a plus, this is something for which you can easily train a candidate and mold them to your company’s needs.

Similarly, data entry specialists offer a gateway into the digital workplace, focusing on inputting, updating, and maintaining information in computer systems — a role that often requires precision rather than experience. What you really need is just someone who has attention to detail and knows their way around your chosen software such as Excel.

The rise of social media as a crucial business tool has also led to opportunities for remote social media managers. While familiarity with social platforms is essential, this role often values creativity and engagement strategies over traditional work history. It is easy to train employees on programs such as Canva or Hootsuite to create and subsequently schedule eye-catching social posts.

Lastly, customer service representatives occupy a vital space in remote work ecosystems, providing support and assistance to clients through various communication channels. This role primarily seeks individuals with strong interpersonal skills and a patient demeanor, aspects that can be innate or developed outside of a professional setting. 

The Skills That Matter More Than Experience

What should you look for in candidates that do not have previous work experience? Proficiency in digital communication platforms is extremely important, as remote teams rely heavily on email, chat, and video conferencing tools to collaborate and stay connected. This includes not just familiarity with the technology but the ability to convey messages clearly and effectively in a virtual environment. Critical thinking and adaptability are also highly valued, as remote workers frequently encounter varying challenges and must navigate them independently. The capacity to analyze situations, brainstorm solutions, and pivot strategies when necessary is essential for success outside a traditional office setting.

Equally important is an individual’s self-discipline and initiative. Remote jobs require a degree of self-motivation and the ability to complete tasks without direct supervision, which can be a significant adjustment for those accustomed to in-person oversight. Organizational skills and the ability to manage one’s schedule are paramount to ensure productivity and meet deadlines in the absence of a structured office environment.

How Small Businesses Can Benefit From Hiring Less Experienced Remote Workers

Those without work experience in the field for which you are hiring often come with a high level of enthusiasm and a willingness to learn, which can be leveraged to inject innovation and a dynamic work ethic into the business. This influx of fresh perspectives can be especially crucial for small businesses looking to differentiate themselves in competitive markets. Moreover, employees new to the workforce tend to be highly adaptable and open to embracing the company’s culture, tools, and processes, which can lead to a more harmonious and flexible team dynamic.

Additionally, smaller businesses, often operating with limited budgets, can offer lower starting salaries to these workers, which helps manage payroll expenses while still attracting talented individuals eager to prove themselves. As the candidate grows into their position and increases company performance, their salaries can grow as their knowledge does. This approach also enables small businesses to shape these employees according to specific organizational needs and values without the need to unlearn habits or approaches acquired from previous employers. 

Have you hired people who have no direct industry experience but bring certain skills to the table? We would love to hear about your experience and what tips you have for other businesses looking to do the same.

 

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June 11, 2024

Implementing Effective Hiring Protocols in Your Small Business

As a small business owner, finding the right talent to help grow your company can be a challenging task. The hiring process itself can be long and arduous without proper planning. However, if you go into it with a structured goal, it can streamline the experience for both sides (job seekers and employers) so that you can onboard the talent you’re looking for.

Understanding the Importance of a Structured Hiring Process

Navigating the hiring landscape efficiently requires a well-thought-out structure; it’s akin to having a roadmap. By embedding a structured hiring process into your small business operations, you can significantly enhance your ability to sift through candidates effectively, minimizing the time and resources typically expended in the hunt for the ideal team member. This organized approach not only helps in streamlining the recruitment effort but also substantially lowers the risk of turnover by ensuring the individuals you choose are well-suited for their roles and aligned with your company’s culture and values. 

Your roadmap should have a few important stops along the way: crafting the job description, sifting through candidates, interviews, and onboarding. You need to consider what you’re looking for — what are the minimum requirements a candidate needs and what does your “unicorn” candidate who has every qualification look like? How many interactions with your company do you feel are needed with a potential job seeker before you hire them? All of these questions should be answered on your roadmap of effective hiring protocols.

Crafting Effective Job Descriptions

An engaging and clear job description is your first opportunity to connect with potential candidates and make a lasting impression. It’s essential to outline the key responsibilities and expectations of the role precisely. Ensure you detail the qualifications, skills, and experience necessary for a candidate to succeed. However, it’s equally important to go beyond the basics. Infuse your job description with the personality of your small business; let candidates know what makes your company a unique and exciting place to work. 

Highlight the culture, values, and any benefits or growth opportunities that set you apart. To attract a diverse and talented pool of applicants, use language that encourages candidates from all backgrounds to apply. This does not mean you need to craft an entire novel about your business. Just provide a few sentences that sum up the core of your company. Then dive into the job description details. Provide a few sentences about daily tasks, and then include a bullet point list of what a candidate should bring to the table. 

As part of your hiring protocols, find a job template that works for you and use that moving forward for all new hires. This keeps things uniform and makes it easy to fill in what is needed. You can learn how to craft a great description like this and more in our Hiring Made Easy course, if you need help getting started.

Conducting Interviews That Reveal True Potential

You’ve used your template and posted your job. Now it’s time to sift through candidates. When establishing your hiring protocols, figure out what immediately disqualifies candidates. Do you need someone who has experience in your industry? Look for that first on application information. That will keep you from reviewing unqualified candidates. Create a checklist that you can reference with each application. From there, it’s time to reach out to those who meet your requirements and schedule an interview or two.

Interviews offer a golden opportunity to peel back the layers and truly understand what a candidate brings to the table. The key to a successful interview is crafting questions that invite candidates to share their stories, highlighting their unique experiences and problem-solving skills. Encourage them to discuss times when they’ve made a significant impact in previous roles, navigated complex challenges, or brought innovative solutions to the table. 

Create questions that are specific to your own company and pull from your own knowledge. Maybe your website crashed one day, ask your new digital marketing candidate how they would handle that scenario. Follow that up by asking if they have experienced something similar. Be sure to use unexpected scenarios like web crashes, but also include issues your company encounters daily. Perhaps your accounting department has to reach out to sales to collect orders — ask potential accountants in interviews how they would go about interacting with the sales team with tact to get what is needed. Write a list of questions to use as an outline for each new candidate.

A great interview is a two-way street. It’s about discovering if there’s a mutual fit, so be open about your expectations and what it’s truly like to work at your company. This honesty fosters a positive candidate experience and sets the stage for attracting individuals who are genuinely excited to contribute to your business’s success. Encourage candidates to ask questions of you as well.

Streamlining Onboarding

Finally, the last point on your hiring roadmap should be onboarding. Candidates that are thrown into the deep end and told to learn how to swim on the fly are normally the first to jump ship. Employees want to know they are supported if they have questions. Create a to-do list for onboarding that you can check off for each new hire to create a smooth process. Start with an orientation to show people how daily life works at your company. Follow up by giving your new hire access to any accounts they will need. Give your new employee tasks to get started, but pair them up with a seasoned professional at your company that can walk them through the process. 

A big step many companies miss is closing out onboarding. Once someone seems to feel comfortable with a task, companies often leave them to themselves. Have a final exit interview to see how candidates felt about the onboarding process. Ask for feedback! Then, set up consistent check-ins to ensure the employee feels comfortable with their job throughout their time with your business.

With established protocols in place, you can create uniformity in job posts with templates and streamline the onboarding process with a well-established to-do list. Feeling a little overwhelmed with this process? Our HR experts can help!

 

 

 

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October 23, 2023

Why Moms Rule the Virtual Assistant Game

Moms are marvels at prioritizing and focusing on the important things! From running the household to working a full-time job, they’re the ultimate busy bees. But did you know that moms also make great virtual assistants? It’s true — their unique set of skills makes them the perfect fit for this type of work because…

Moms Know How to Prioritize

Whether it’s managing the household, handling work tasks, or taking care of the kids, moms have a knack for prioritizing what needs to be done first. Their skill in prioritizing ensures that nothing falls through the cracks and that everything gets done efficiently and effectively.

They’re Masters of Taking on Tasks

From managing calendars and scheduling appointments to handling various projects and assignments, moms can seamlessly juggle it all. Their skills ensure that no task is left unfinished and that deadlines are always met; by knowing what to prioritize, they will ensure that everything is done on time.

Familiar with a Variety of Tasks

Moms are no strangers to tackling a variety of tasks. From managing household chores and organizing schedules to handling work projects and juggling kids’ activities, moms have experience in a wide range of tasks.

Time Management is Second Nature

Moms are pros at squeezing the most out of every minute and keeping things on schedule. They’re able to prioritize tasks, allocate time slots for each one, and stay focused to ensure everything gets done. 

Patience is a Virtue

Moms have the patience of saints, and it’s a quality that makes them incredible virtual assistants. Whether it’s dealing with demanding clients, troubleshooting technical issues, or calmly navigating challenging situations, moms have the ability to remain patient and composed.

They Have Strong Communication Skills

Whether it’s coordinating with clients, collaborating with team members, or delivering clear instructions, moms excel in communication. Moms know how to listen actively and respond effectively, making them excellent communicators in the virtual assistant role.

Detail-Oriented and Organized

Moms have a keen eye for spotting errors, ensuring that every task is completed with precision and accuracy. From organizing schedules and managing files to keeping track of important details, moms excel at creating order out of chaos.

Natural Problem Solvers

Moms have an uncanny ability to think on their feet and come up with solutions to any problem that comes their way. Whether it’s finding creative ways to entertain the kids or figuring out how to fix a broken toy, moms have a natural knack for problem-solving.

Can Adapt Quickly to Changes

Moms have a knack for quickly assessing new situations and finding solutions on the fly. Their ability to adapt quickly ensures that they can navigate any changes with ease, making them reliable and indispensable members of any team.

Dependable and Reliable Team Players

When you have a mom as your virtual assistant, you can trust that they will always show up and give their best effort because they understand the importance of being reliable and meeting deadlines. With their strong work ethic and commitment to excellence, moms make the perfect team players who can be counted on to get the job done.

Those are just a few of our favorite reasons that moms make the best virtual assistants! What’s your favorite reason — let us know!

 

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October 9, 2023

Make Work and Play Happily Coexist with these “Snow Day” Solutions

Working from home with children at home can be a challenge, especially when the kids are out of school for a snow day for those of you who live in cold weather climates. Whether it’s due to inclement weather or a planned day off, finding ways to balance your work with your child’s needs can be tricky. Luckily, there are lots of creative solutions you can use to make work and play happily coexist. 

Set Expectations and Rules Early On

Setting expectations and rules early on is crucial to creating a productive and harmonious day for both you and your child. Before the day begins, sit down with your child and discuss what is expected of them during work hours. Explain that you will need uninterrupted time to focus, and outline specific tasks or activities they can do independently. Make sure they understand the importance of being quiet and respectful of your workspace. This is also important to do with any other family members in the household that might be helping you.

Keep Them Busy with Screen-Free Activities

When your child is at home, it’s important to have a variety of screen-free activities to keep them engaged and occupied. Set up a craft station where they can create art projects or build with Legos. Plan a scavenger hunt or indoor treasure hunt to keep them entertained. Encourage them to read books or listen to audiobooks, or engage in imaginative play with their favorite toys. Outdoor activities like sledding or building a snowman can also be a great way to keep them busy and active. If you live in a warmer climate, your child can enjoy a variety of other outdoor activities such as using sidewalk chalk.

Utilize Online Learning Resources

During snow days or days off school, online learning resources can be a valuable tool to keep your child engaged and learning. There are a multitude of websites and educational platforms available that offer interactive games, educational videos, and worksheets that cover various subjects. Sites like Khan Academy, National Geographic Kids, and Scholastic provide a wide range of age-appropriate materials that can supplement your child’s learning at home. Take advantage of these resources to keep your child occupied while also fostering their love for learning.

Get Your Child Involved in Your Work

Getting your child involved in your work can be a great way to keep them occupied while also teaching them important skills. Depending on their age, you can give them simple tasks like organizing papers or sorting files. If they’re older, you can involve them in brainstorming sessions or ask for their input on a project. This not only keeps them engaged but also helps them feel valued and part of your work. Plus, it’s a fantastic opportunity for them to learn about your profession and gain insight into the world of work.

Take Breaks and Plan Fun Activities Together

During a snow day or day off school, it’s important to take breaks and plan fun activities to do together with your child. This will not only give them a break from their independent activities but also allow you to bond and enjoy quality time together. Take short breaks throughout the day to play a board game, have a dance party, or do a puzzle together. Plan fun activities like baking cookies, building a blanket fort, or having an indoor picnic. These moments of fun and connection will make the day more enjoyable for both you and your child, and create lasting memories.

What are some of your favorite ways to work from home with your kiddo? Let us know!

 

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October 2, 2023

Your Guide to Ditching the 9-5 and Starting a Work-from-Home Life

Are you dreaming of leaving the 9-5 corporate world to start a new work-from-home lifestyle? If so, you’re not alone. Working from home can offer you more flexibility, a better work-life balance, and even a higher salary. In this guide, we’ll take you through the steps you need to take to make the switch and start a successful work-from-home career. From understanding your goals to developing a plan and networking, you’ll find all the resources you need to turn your dreams into reality. 

Assess Your Current Job Situation

Before making the leap into a work-from-home career, it’s important to assess your current job situation. Take a close look at your job responsibilities, the work environment, and your overall job satisfaction. Consider whether your current skills and experience align with potential work-from-home opportunities. Assess your financial situation and determine if you have a safety net in case the transition takes longer than expected. Evaluating your current job situation will help you identify areas of improvement and determine if working from home is the right move for you.

Research Potential Work-From-Home Careers

Are you ready to explore the vast array of work-from-home opportunities? From freelance writing and virtual assistance to graphic design and digital marketing, there are countless options out there. Take the time to explore different industries, consider your interests and skills, and identify the work-from-home careers that align with your passions and goals. With careful research and exploration, you’ll find the perfect fit for your new work-from-home life. You can sign up with HireMyMom to search our available job opportunities, but if you want a sneak peek, you can see some of our open remote work positions on our website.

Create a Plan

A well-thought-out plan is crucial for successfully transitioning to a work-from-home lifestyle. Start by setting clear goals and objectives for yourself. Determine what steps you need to take to achieve those goals, such as acquiring new skills or certifications. Create a timeline and prioritize your tasks to stay organized and motivated. Remember to be flexible and open to adjustments as you navigate your new path. For example, if you are a mom who has been out of the workforce for a bit, you should start by determining what type of position you want. From there, you will need to revisit your application materials to update them — don’t forget to tailor sections on your résumé and cover letter for each job you apply for. If you need a little help getting started, our experts can be of assistance.

Build Your Work-From-Home Infrastructure

Now that you have a clear plan in place, it’s time to start building your work-from-home infrastructure. This includes setting up a dedicated workspace, acquiring the necessary equipment and software, and establishing a routine that suits your new lifestyle. Invest in a comfortable and ergonomic office chair, a reliable computer, and any other tools specific to your chosen work-from-home career. Consider setting boundaries with your family and friends to ensure uninterrupted work time. Creating a conducive work environment is key to maximizing your productivity and setting yourself up for success in your new work-from-home life.

Network and Market Yourself

Once you’ve decided to pursue a work-from-home career, it’s important to network and market yourself to potential clients or employers. Start by updating your resume and online profiles to highlight your relevant skills and experience. Join online communities like our Facebook group and professional networks in your chosen field to connect with like-minded individuals and gain valuable insights. Leverage social media platforms to showcase your expertise and build an online presence. Attend in person or virtual conferences or webinars to expand your knowledge and network with industry professionals. Don’t be afraid to reach out to potential clients or employers and pitch your services. With proactive networking and effective self-promotion, you’ll increase your chances of landing remote work opportunities.

Transition and Make Adjustments as Necessary

Once you’ve taken the leap into a work-from-home career, it’s important to be prepared for the transition and be open to making adjustments along the way. Embrace the change and be willing to adapt to new routines, schedules, and work styles. Keep in mind that it may take time to find your groove and establish a comfortable work-life balance. Be patient with yourself as you navigate this new chapter and don’t be afraid to make adjustments as necessary. Remember, flexibility is key in creating a successful work-from-home life.

Are you currently working on making the transition to a remote job? Let us know how it is going!

 

 

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August 7, 2023

6 Signs It’s Time to Quit Your Job and How to Resign Gracefully

There comes a time in every working professional’s career when you’ll want to quit your job. Whether you’re unhappy at your current job or you feel like it’s time to move on for a new challenge, you’ll need to resign gracefully. 

While adversity can help you become more successful, here are six red flags to look out for in the workplace:

1. You aren’t being treated fairly by your boss or coworkers 

If you feel like you’re constantly being passed over for opportunities or are being asked to take on more work than your colleagues without getting recognition for it, it can make for an unpleasant work experience. If you have cause to believe you’re being unfairly treated and regularly pressured to say ‘yes’ in the workplace, then it may be time to move on.  

2. Your job no longer challenges you

If you feel like you are no longer making an impact with your work, or that the work itself is no longer interesting or exciting, it may be time to consider quitting your job. If you’ve done everything you could to find new challenging projects and asked your manager about taking on new responsibilities with no success, consider your exit strategy.

3. You feel like your skills aren’t recognized at work

You may start to realize that your skills aren’t being put to good use at your current job, or you aren’t being recognized for your hard work. If this is the case, then it may be time to look for new opportunities where you can develop résumé-worthy skills and grow as a professional.

4. You’ve lost passion and interest in your work

Are you no longer feeling inspired or excited by the projects at your job, or you aren’t seeing any potential for career growth even after discussing the situation with your manager? If this is the case, it may be time to consider quitting and moving on to another company where you can find fulfillment.

5. You don’t enjoy working with the people at the office, from your coworkers to your boss

Is your job negatively impacting your mental health or personal life despite setting professional boundaries? If you’re still dreading going to work even after you’ve changed positions internally or taken on other projects, this is a sign to quit. 

6. You feel disconnected from your company’s mission, goals, and values

If you don’t feel like your company is making a positive impact in the world or there seems to be a disconnect between your belief system and what your company stands for, then it may be time to quit. When considering new companies to work for, do your due diligence to find one that aligns better with your values, work ethic, and career goals. 

If you’ve already been working on the side, consider turning your side-hustle into your full-time career or starting your own business. Working with a business coach or mentor could provide you with the direction and the support you need to make the plunge.

The good news is, when something doesn’t work out, try seeing it as an opportunity to seize rather than a failure. Finding the right job can take time, so make sure you stay active to boost your morale while you job search.

Why should you write a resignation letter?

Writing a professional resignation letter is key to formally informing your company of your intentions to leave and smoothing out your leaving process. Doing this will also increase your chances of getting recommendation letters and positive reviews during reference checks future hiring managers may conduct. 

If you’ve already accepted a job offer while employed and now find yourself needing to inform your current employer that you’re quitting, be sure to respect your contract’s clause on giving advance notice. This could be as little as 2 weeks in advance but could also be a few months.

So before you change your LinkedIn profile to announce your new position, make sure your current employer has received your resignation letter either during a face-to-face meeting or by email (if you’re working remotely).  

How to write a graceful resignation letter

When it comes to writing a resignation letter, be sure it’s clear and concise and stick to one page or less. Here are three tips to write a professional resignation letter:

Use professional resignation letter formatting 

To ensure a professional formatting, follow these six steps: 

  1. Include your name and address at the top of your letter
  2. Left-align the date under your address (this date will officially start your resignation notice period)
  3. List the company address in full
  4. Address your letter to your manager by their formal title along with their last name (it’s acceptable to use their first name if you’re on a first-name basis)

Remember to write out the number of weeks’ notice in full words rather than numbers, like this: “two weeks’ notice”.

Be clear about your intentions

Open your letter clearly by stating your intent to resign as well as the exact date you plan on ending your time at the company. This helps your manager better prepare for the weeks leading up to your end date as well as after you leave.

In the body of your letter, you can provide reasons behind your resignation. Although this is optional, it can be useful and appreciated, especially if you’re on good terms with your boss.

End on a positive note

If you do decide to share your reasons for leaving, be sure to keep a positive attitude. If you’re leaving because you’re unhappy with the management or your coworkers, it’s best to selectively omit this from your letter, even if these are legitimate reasons for leaving your job.

You should always stay professional and thank your manager for the opportunities you’ve had at the company. Express gratitude for the opportunities you’ve had in the past to grow and develop yourself during your time there.

 

Dominique Vatin is a Staff Writer and Resident Career Expert at Resume Genius, where she writes about everything from how to make a resume to acing your next interview. When she isn’t helping job seekers find higher-paying, more fulfilling work opportunities, you can find her whipping up various cakes at home or planning her next hiking adventure.

 

 

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July 10, 2023

How an Online Business Manager Can Streamline Your Business

Running a successful online business requires wearing many hats. As a business owner, you may be handling everything from marketing to bookkeeping and client management. However, taking on too much can lead to burnout and inefficiency. This is where an Online Business Manager (OBM) comes in. An OBM can help organize and streamline your business operations, allowing you to focus on what you do best – growing your business.

What is an Online Business Manager?

An Online Business Manager (OBM) is a virtual professional who can help business owners streamline their operations, increase their revenue, and reduce their workload. They are experienced managers who work remotely and take charge of the day-to-day management of an online business. An OBM is different from a Virtual Assistant (VA) in that they are more of a strategic partner and oversee the bigger picture. While VAs are typically responsible for administrative tasks such as scheduling, email management, and customer support, OBMs take on a more extensive role. An OBM will analyze and identify the areas of the business that need improvement, create systems and processes that improve efficiency and productivity, manage and supervise staff, and keep the business running smoothly. OBMs are versatile professionals who can adapt to different industries and help businesses of various sizes and structures.

The Benefits of Hiring an Online Business Manager

Managing a business can be overwhelming, especially if you’re doing it all by yourself. However, with the help of an Online Business Manager (OBM), you can streamline your operations and focus on the aspects of your business that require your expertise. Here are some benefits of hiring an OBM:

  1. Better management and use of your time
  2. Improved organization of your business
  3. Expertise in multiple areas – including areas you may not be strong in
  4. Increased efficiency for your business and team
  5. Strategic planning for your business

How to Hire an Online Business Manager

Now that you understand the benefits of hiring an Online Business Manager, it’s important to know how to go about finding the right person for the job. Here are some steps you can take to make sure you hire the right Online Business Manager for your business.

  • Define your business needs: Do you need help with operations, finances, organization, team management, marketing or all of the above?
  • Look for experience and expertise: Look for someone with experience and expertise in the areas you need help with. For example, if you need help with operations, look for someone who has a background in operations or management and can show you results from their previous work.
  • Interview candidates: Ask about their approach to managing projects and how they would handle different scenarios that might come up in your business. If this is your first time hiring an OBM, we offer Concierge Services for companies where our HR experts complete the hiring process for you, both to save you time and hire someone they know will be great for the job.
  • Check references: Talk to their previous clients to get a sense of their experience working with the Online Business Manager and how effective they were in achieving their business goals.
  • Negotiate the contract: Once you’ve found the right Online Business Manager for your business, negotiate the terms of the contract, including payment, the scope of work, and the length of the engagement. Be clear about your expectations and what you hope to achieve through working with them.

Tips for Successfully Working with an Online Business Manager

Be upfront and specific about what you need from your online business manager. This includes timelines, tasks, and deadlines. If there are any special requirements or preferences, make sure to communicate them early on. Next, determine your availability and preferred communication methods. If you prefer email or regular check-ins, make that clear from the start. Make sure to establish trust with your online business manager by communicating openly and honestly. Provide regular feedback, give clear direction, and trust them to handle their responsibilities.

Be sure to keep your OBM informed of any changes in your business. Most important of all, take the time to celebrate the milestones that your online business manager helps you achieve. Recognize their contributions and show your appreciation for their hard work.

Hiring an OBM can be one of the best decisions you make for your business. They can take care of day-to-day operations, leaving you free to focus on what you do best. By following these tips, you can successfully work with your online business manager to streamline your business and achieve your goals.

Do you have more questions about an OBM? Reach out, and we can share those with our audience because chances are, someone else has the same questions!

 

 

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July 3, 2023

Get Hired: Mastering the Art of Writing a Virtual Assistant Cover Letter

If you’re looking for a job as a Virtual Assistant, the cover letter you write can make or break your application. Crafting an effective cover letter that conveys your experience and skills while demonstrating your enthusiasm and commitment to the position is essential in standing out from other candidates. Explore the key components of a successful Virtual Assistant cover letter and provide tips on how to make yours stand out below:

Outline Your Skills and Experience

As a mom looking to enter the virtual assistant job market, you already have an abundance of skills that will be highly valued by potential employers. Here are a few key skills and experiences you should highlight in your cover letter:

  1. Time Management: As a mom, you’ve likely honed your ability to juggle multiple tasks and responsibilities. Employers will be impressed by your ability to efficiently manage your time and prioritize tasks.
  2. Organizational Skills: Being organized is crucial for any virtual assistant role. Make sure to highlight your skills in maintaining schedules, tracking important dates, and managing digital files.
  3. Communication: Clear and effective communication is essential when working remotely. Emphasize your excellent written and verbal communication skills, as well as your experience in collaborating with others.
  4. Technical Savvy: With technology at the forefront of the virtual assistant world, make sure to showcase your proficiency with various software programs and tools. Be specific in your cover letter about the types of software you’ve used in the past.
  5. Flexibility: Employers need someone who is adaptable and willing to take on new tasks as needed. Share examples of how you’ve been able to pivot and adjust to new situations in the past.

By highlighting these skills and experiences in your cover letter, you’ll show potential employers that you have what it takes to succeed as a virtual assistant. Just remember, while you have lots of skills to share, keep it short so that hiring managers can easily read your cover letter quickly.

Use Keywords from the Job Posting

To truly stand out among other applicants, it’s important to use keywords from the job posting in your virtual assistant cover letter. This means analyzing the job description and taking note of the key skills and responsibilities listed. Including these keywords shows that you have carefully read the job posting and understand the requirements of the position. Additionally, many employers use automated systems to sort through resumes and cover letters, and using the right keywords can increase your chances of being seen by a hiring manager.

For example, if the job posting emphasizes proficiency in Microsoft Office, make sure to mention your experience with Excel and Word in your cover letter. If the job requires scheduling and organization skills, mention specific tools or software you’ve used in the past to manage tasks and appointments. However, don’t just throw in random keywords for the sake of it. Make sure they are relevant to your skills and experience, and use them in a natural, contextual way. Finding online cover letter templates can help show you how to do this.

Explain What You Can Do for the Company

Now that you’ve outlined your skills and experience and used relevant keywords from the job posting, it’s time to explain what you can do for the company. This is the heart of your cover letter – you need to convince the employer that you’re the perfect fit for the position.

Start by researching the company and understanding what they do. Then, explain how your skills and experience make you an ideal candidate to help them achieve their goals. For example, if the company is looking for a virtual assistant to help with social media management, you could say:

“I am confident that my skills in social media marketing, content creation, and scheduling would make me an asset to your team. With my experience working for a variety of clients in different industries, I am comfortable with creating engaging and effective content across multiple platforms. Additionally, I am skilled in using scheduling tools such as Hootsuite and Buffer to ensure that posts are published at optimal times for maximum reach. I am excited at the opportunity to help your company grow and reach new audiences through social media.”

Notice how this paragraph not only highlights the applicant’s skills and experience, but also connects them directly to the needs of the company. By explaining how they can help the company achieve its goals, the applicant is demonstrating their value as an employee and making a compelling case for why they should be hired. You can also take this a step further and include a tip or two on how you would change their current practices to make their company better.

Close with a Call to Action

After explaining what you can bring to the table and highlighting your skills and experience, it’s important to end your cover letter with a call to action. This shows the employer that you’re confident in your abilities and are excited about the possibility of working with them. A call to action is a statement that invites the reader to take a specific action. In this case, you want the employer to invite you for an interview or to contact you with any further questions they may have. Here are some examples of strong calls to action for a cover letter:

  • I look forward to hearing from you to discuss how my skills and experience can benefit your company. Thank you for your consideration.
  • If you’re interested in learning more about my qualifications, I’d love to speak with you in more detail. Please feel free to contact me at [insert your contact information].
  • Thank you for considering my application. I believe that I could be an asset to your team and would love the opportunity to discuss this further in an interview. Please do not hesitate to contact me if you have any further questions.

Remember, a call to action is a chance for you to leave a lasting impression on the employer. Be confident, courteous, and professional, and you’re sure to catch their attention.

Remember, the cover letter is your chance to make a great first impression and stand out from other applicants. So take the time to craft a well-written and personalized cover letter, and you may just land your dream virtual assistant position. Good luck!

If you need help writing a cover letter or would like a professional to review your current cover letter, check out our Cover Letter Services!

 

 

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