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Virtual Assistant
Overview
Position: Executive Virtual Assistant (Contract)
Hourly Rate: $22–$24 depending on experience
Part-Time | Remote (U.S. only)
Contract Type: 1099 | Minimum Availability: 15 hours/week
If you’re a driven, experienced Executive Assistant who thrives in meaningful partnerships and brings a personal touch to professional excellence—you might be the perfect fit for our team.
We believe work is more fulfilling when it’s fueled by passion and personality. Our culture celebrates the people behind the role—confident, curious, proactive problem-solvers who love what they do and the clients they support.
We’re not just task-doers. We’re trusted partners who care deeply about helping small-medium size business owners thrive by giving them the gift of time. If that mission speaks to you, working with us could be the perfect fit.
All applicants will only be contacted from a business address. We never ask applicants for payment at any stage of our process.
What It Means to Be Part of Our Team
You’ll be paired with clients whose needs align with your strengths, allowing you to show up fully as yourself and deliver high-level support with intention and heart. Your role is a blend of executive-level service, strategic insight, and human connection.
Responsibilities: Where Passion Meets Performance
Our team of talented virtual assistants are confident in successfully executing ALL of the below tasks and responsibilities:
Executive-Level Support (including but not limited to):
Coordinate complex calendars and schedules with calm precision
Email management (checking/organizing one or more inboxes for each client)
Prepare materials (presentations, spreadsheets, reports) with polish and clarity
Research and book national/international travel; manage expenses
Regular client interfacing (via phone/video conference)
Operational & Marketing Support
Create, maintain, and execute systems, SOPs, and workflows that streamline processes and create efficiency
Support implementing digital marketing plans (i.e. scheduling newsletters or social media posts, etc)
Assist with the development of communications and content (e.g. webinars, newsletters, emails, website content)
Research tools, services, and information to support client goals
Handle CRM updates and admin tasks that keep client operations seamlessly flowing
What Sets You Apart
You’re not just capable—you’re committed. You’re the kind of person who:
Has the confidence to speak up, offer suggestions, and build relationships rooted in trust
Communicates clearly and confidently, using tact and professionalism to navigate a variety of personalities
Brings a warm, friendly presence while maintaining a polished and dependable approach
Takes pride in the details and delivers high-quality work with care, consistency, and minimal errors
Proactively looks for ways to take initiative and lighten the load for others
Thinks ahead, solves problems creatively, and stays focused on solutions-not roadblocks
Thrives in a fast-moving, virtual environment and manages shifting priorities with poise
Embraces new technology with enthusiasm and is always ready to learn
Handles sensitive information with discretion, integrity, and trustworthiness
Adapts well to change and remains grounded when direction shifts
Is a positive, self-motivated team player with curiosity, patience, and a can-do attitude
Requirements
3+ years supporting executives or business owners in an EA capacity, including complex calendar and email management
1+ years of remote work experience
Ability to independently manage multiple clients and tasks
Strong written and verbal communication skills
Reliable computer (Mac or PC with webcam), high-speed internet, and a smartphone with access to communication apps
Comfortable using Microsoft Office, Google Workspace, Zoom, Slack, and project management or AI platforms (e.g., ClickUp, Asana, Trello)
Bachelor’s degree preferred
Additional Information
Must reside within the continental U.S. year-round
At least 15 hours/week of availability with the ability to complete work, communicate via email, have Zoom meetings etc. during business hours Monday – Friday
1099 contractor position (We do not guarantee hours or clients)
All candidates to complete a comprehensive skills assessment
All applicants may be subject to a background check
We are currently not accepting candidates who have full-time jobs or are enrolled in school full-time
What You’ll Love About Us
We invest in our team because we know that when you thrive, so do our clients. With dedicated Relationship Specialist support, ongoing professional development, and a collaborative team environment that values your individuality, you’ll never feel like just another contractor.
Our culture is built around people who show up with energy, excellence, and empathy – and love bringing personality into the professional.
We are an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment where everyone feels seen, valued, and empowered.