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International Quotation & Vendor Coordination Specialist – Promotional Merchandise
Overview
Company Information
We are a growing corporate gift distributor based in California specializing in safety incentives, brand recognition, marketing collateral and corporate awards for multi-billion Dollar companies around the world.
We are a small multilingual, women-owned and minority business. Founded in 2002, our company has a long history of providing a tailored personal service experience that goes beyond our customer’s expectations. We will only retain highly committed employees that are motivated to making a difference and contribute to a cooperative work environment.
About the Role
We are seeking a detail-oriented and results-driven Quotation & Vendor Coordination Specialist to join our growing team. This role is critical in supporting our promotional merchandise operations by managing the end-to-end quotation process, sourcing products from multiple vendors, and ensuring compliance with internal protocols and best-in-class sourcing practices.
The ideal candidate will have hands-on experience in the promotional items industry, excellent communication skills, and a proven ability to work across internal teams with speed and accuracy.
Key Responsibilities
- Source promotional merchandise and obtain competitive quotations from multiple vendors.
- Analyze vendor responses to ensure alignment with product quality, pricing, lead times, and compliance standards.
- Maintain and follow strict quotation protocols, ensuring adherence to best practices in transparency, documentation, and evaluation.
- Serve as the primary liaison between vendors and internal stakeholders, ensuring timely responses and clarity on all requirements.
- Collaborate closely with marketing, procurement, and project teams to understand product needs and timelines.
- Build and maintain strong vendor relationships to drive cost-effective and timely procurement.
- Track and report quotation status, manage documentation, and support purchasing decisions with relevant data and insights.
- Stay informed on industry trends, supplier innovations, and product developments within the promotional merchandise space.
- Communicate across different cultures to manage international account relations
- Work with suppliers, packers and freight forwarders to ensure prompt and accurate delivery of our orders by providing the required export compliance documentation
Requirements
- 3+ years of experience in the promotional items and branded merchandise industry, preferably in procurement or vendor management.
- Strong understanding of quotation processes, product sourcing and decoration.
- Exceptional communication and follow-up skills; able to manage multiple vendors and internal requests simultaneously.
- Demonstrated ability to work with speed and accuracy under tight deadlines.
- Proficiency in Google Workspace ; experience with procurement or quotation management tools a plus.
- Detail-oriented, proactive, and highly organized.
- Ability to manage internal stakeholder expectations while driving external vendor performance.
Join Us
If you’re a self-starter who thrives in a dynamic environment and knows how to turn sourcing complexity into streamlined action, we want to hear from you. Help us deliver impactful merchandise solutions that bring brands to life.
Apply now and be part of a team that values quality, collaboration, and innovation.
This is a remote position. Part time applicants will be considered.
Salary
Commensurate with experience. Please submit your application including compensation expectation