Executive Assistant

  • Full-Time
  • Remote
  • Ends on January 21, 2026

Overview

Virtual Executive Assistant to Founder (Remote, US Eastern Time)

About the Role

We are seeking a highly organized, proactive Virtual Executive Assistant to support the founder of a growing investment firm in a fast-paced, high-context environment. This role is focused on bringing order to a busy digital world: managing inbox and calendar, structuring tasks, and ensuring follow-through across multiple workstreams. The position requires consistent overlap with US Eastern Time business hours to align with the founder’s schedule and client commitments.

You will work closely with the founder and a small, distributed team, including global team members who actively manage the firm’s software systems. A particular focus of this role is supporting excellent CRM tracking and organization, in partnership with another global hire dedicated to managing CRM inputs.

Key Responsibilities

Manage the founder’s calendar, inbox, and daily priorities, ensuring preparation for meetings and deadlines
Track action items and follow-ups from email, Slack or similar tools, and meetings, organizing them into a clear, up-to-date task system
Maintain CRM records, meeting notes, and relationship information with a high degree of accuracy and completeness
Collaborate closely with a global teammate responsible for CRM data inputs to ensure information is timely, consistent, and decision-ready
Partner with other team members who manage core software systems (CRM, project management, communication tools) to keep workflows aligned
Draft and refine emails, brief updates, and light slide or document preparation as needed
Coordinate logistics for virtual meetings, including agendas, materials, and follow-up summaries
Proactively flag conflicts, risks, and bottlenecks, and propose solutions rather than just surfacing issues
What Will Make You Successful

You thrive on bringing order to chaos and can quickly turn an unstructured message stream into a clear, prioritized plan
You are comfortable with ambiguity and frequent priority shifts, and you communicate clearly when priorities change
You take extreme ownership of commitments: if something is on your list, it gets done or is escalated early
You enjoy collaborating with global team members, communicating clearly across time zones and tools
You are tech-savvy and fluent with modern productivity tools (Google Workspace, CRM, task or project management tools, Slack or similar)

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Qualifications

3+ years in an Executive Assistant, Chief of Staff, or operations support role (virtual experience preferred) Experience working within and maintaining CRM or similar tracking systems Include the word “orange” in your response to this job posting Excellent written communication and judgment in representing a senior executive with clients and partners Strong organizational skills, attention to detail, and comfort working independently in a remote setting Ability to work core US Eastern Time hours, with flexibility to extend during peak periods or ahead of key deadlines
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