Real Estate Operations & Finance Coordinator

  • Part-Time
  • Remote
  • Ends on March 4, 2026

Overview

Comprehensive Job Data
Role Overview: Seeking a high-level, US-based Technical Operator to manage the administrative and financial heartbeat of a Maryland-based real estate portfolio. This is a multi-faceted role requiring a blend of bookkeeping, file management, and professional correspondence.

Key Responsibilities:

Full Utility Cycle: Process water bill payments, merge billing/receipt PDFs, and execute the subsequent billing of tenants for those utilities.
Financial Reconciliation: Perform monthly bank statement reconciliations within Buildium/Sheets to ensure 100% data integrity.
Professional Correspondence: Draft tenant letters, notices, and business communications using templates, ensuring professional tone and “individual PDF” delivery.
Data & Systems Management: Maintain high-precision Google Sheets and a strictly organized Google Drive file system (strict adherence to naming conventions and folder hierarchy).
Portal Management: Seamlessly navigate between Buildium, Maryland SDAT, utility portals, and Gmail.
Required Skills & Experience:

Bookkeeping “Hygiene”: Experience with bank recs and ledger management (Buildium experience is a massive plus).
Administrative Precision: Mastery of Google Workspace and PDF merging tools.
Technical Communication: Ability to identify system blockers (like permission errors) and report them immediately.
Formatting Discipline: Zero-tolerance for naming errors (using dashes instead of slashes) or filing documents in the wrong hierarchy.

Apply For Job

Current members, click the link below to submit your resume and cover letter to this employer.

If you are not a current member, you may view our subscription packages here. If you need resume or cover letter help click here . Why is there a fee for our service, click here.

Qualifications

Technical SkillsMulti-Portal Navigation: Ability to switch quickly between 4+ browser tabs (Gmail, Google Drive, Buildium, and Water Portals) without losing data accuracy.Buildium Proficiency: Prior experience recording payments or managing ledgers within Buildium (or a similar property management system).Advanced Google Workspace: Expert-level use of Google Sheets (following a Tally Sheet) and Google Drive folder management.PDF Manipulation: Proficiency in merging multiple documents (PDFs and images) into a single, clean file while maintaining high resolution.Data Reconciliation: Identifying mismatches between billing portals and internal spreadsheets.Soft Skills (The "Operator" Mindset)Extreme Attention to Detail: Following specific formatting rules (e.g., using dashes only in filenames and the +1 day date logic).Proactive Communication: Must report technical blockers (like permission errors or portal outages) immediately rather than attempting to "troubleshoot" for long periods.Instruction Adherence: Ability to follow a multi-step written SOP (Standard Operating Procedure) to the letter without skipping steps.Time Management: Ability to process a high volume of records while maintaining a consistent pace.Specific Software to ListBuildium (Required)Google Drive / Sheets / GmailPDF Merging Tools (e.g., ILovePDF, Adobe, or similar)
Back to Top