We’re Looking for a Senior Bookkeeper
You’re the kind of person who can spot a weird balance in a P&L from across the room. You like clean books, clean systems, and clean handoffs. Messy files don’t scare you — but leaving them messy? Absolutely not.
You’re proactive without being pushy. Organized without being rigid. You follow through, communicate clearly, and don’t need someone hovering over your shoulder to make sure things get done. You just… handle it.
You’re also the kind of person who can mentor others without making them feel small. You’re kind, steady, and encouraging — but you’re not afraid to call out what needs fixing. Warm, but not fluffy. Supportive, but not sloppy.
If that sounds like you, keep reading.
Does This Sound Familiar?
You’re tired of:
Cleaning up avoidable mistakes nobody caught earlier
Processes that live in someone’s head instead of in writing
Being expected to “just figure it out” with zero context or support
Roles where quality gets sacrificed for speed
Teams that say they value people but really just reward burnout
You want:
A flexible remote role with real autonomy
Clear expectations and solid systems
A team that values accuracy, consistency, and follow-through
The chance to improve workflows instead of working around broken ones forever
Good humans who do good work
About Us
We’re a fast-growing virtual bookkeeping firm serving small to medium-sized businesses. We specialize in monthly bookkeeping, clean-up work, Advisory services, and Diagnostic Reviews. We care about clean books, jargon-free communication, strong systems, and doing great work without the corporate nonsense.
As our Senior Bookkeeper, you’ll own assigned accounts, keep books accurate and review-ready, mentor junior team members, and help make the whole firm better. This role reports directly to the CEO.
Position Details
Remote | Part-Time Contractor | 10–15 hrs/week | $25–$35/hr
Perks: Flexible schedule · Work from anywhere · No client calls or Zooms · Focused, independent work · Room to grow as the firm grows · Your ideas actually matter here
Responsibilities
Ownership here means staying on top of assigned accounts, catching issues before they snowball, and producing books that are clean enough for smooth owner review and CPA handoff. It also means mentoring junior staff, documenting better processes, and spotting where our workflows can be stronger. And yes — because attention to detail matters a lot around here — you must include the EXACT phrase “Hired (Hopefully) by a Brown Dog” in your email subject line, or your application will not be reviewed.
- Manage and reconcile assigned client accounts monthly
- Review and monitor junior bookkeepers’ work for accuracy
- Enter advanced bookkeeping entries and depreciation
- Review payroll reports and record payroll entries
- Identify inefficiencies and implement workflow improvements
- Train and mentor bookkeeping staff
- Establish standardized procedures for clean financial handoffs
- Review financial reports for clients, management, and regulatory purposes
- Maintain data security and confidentiality
- Document procedures and best practices for training purposes
Requirements
- Proactive — you catch issues before someone else has to point them out
- Highly organized with strong follow-through
- Clear, professional communicator
- Reliable, consistent, and kind
- Efficient without sacrificing accuracy
- Comfortable learning new software
- Strong knowledge of bookkeeping best practices
Education/Experience:
- High school diploma
- Minimum 2+ years in a similar bookkeeping role
- Reliable internet and a working computer required
Non-Negotiables
- Must have QuickBooks Online experience
- Must be US-based
If you don’t meet both, this role isn’t the right fit — and that’s okay. The right role is out there waiting for you!
Nice-to-Haves
Xero · Gusto · SurePayroll · Double · Asana · QBO Certified · Accounting degree
Does This Sound Like You?
You love bookkeeping — and you especially love doing it well. You care about the details but understand the bigger picture. You’re not here to coast or create chaos. You want a team that values quality, kindness, accountability, and common sense.
We’re building something solid at Brown Dog Bookkeeping, and we’re looking for a bit of a unicorn. We’ll likely receive a lot of applications, so make yours stand out.
This role is for someone who takes pride in clean, careful work even when no one is watching. If you’re thoughtful, reliable, and quietly excellent — we’d love to hear from you.
To Apply
1. Attach your resume
2. Use the secret subject line
Missing either of these? Your application won’t be reviewed.
Job Overview
Requirements
In this role, ownership looks like staying on top of assigned accounts, catching issues before they become bigger problems, and producing books that are clean enough for smooth owner review and CPA handoff. It also means helping junior team members improve, documenting better ways of doing things, and bringing a sharp eye to places where our workflows can be stronger. And yes, because attention to detail matters a lot here, you must include the EXACT phrase "Hired (Hopefully) by a Brown Dog" in your email subject line or your application will not be reviewed.
Responsibilities include:
- Manage and reconcile assigned client accounts monthly
- Monitor and ensure the accuracy of bookkeeping tasks performed by junior bookkeepers
- Enter advanced bookkeeping entries and depreciation
- Identify inefficiencies in bookkeeping processes and implement solutions to streamline workflows, reduce errors, and optimize productivity
- Review payroll reports for accuracy and enter necessary entries to record payroll
- Train and mentor bookkeeping staff to enhance their skills and knowledge in bookkeeping practices
- Establish standardized procedures to ensure accurate and seamless handoff of financial records
- Review financial reports and statements for management, clients, and regulatory purposes
- Assess and implement accounting software tools that facilitate efficient bookkeeping processes
- Stay up-to-date with accounting regulations, industry standards, and best practices to ensure compliance
- Maintain client communication between bookkeeper and client
- Maintain data security and confidentiality in all bookkeeping activities
- Document bookkeeping procedures, guidelines, and best practices for future reference and training purposes
Although these are the main things, this job might encompass other tasks as well.*
Work Environment
This is a fully remote role with flexible hours, built for someone who works well independently and doesn’t need a lot of hand-holding. You’ll have occasional email communication, but this is not a client-facing, meeting-heavy position.
Requirements
- Proactive and able to spot issues before someone else has to point them out
- Highly organized and strong with follow-through
- Clear, professional communicator
- Reliable and consistent
- Encouraging, positive, and kind in how you work with others
- Efficient without sacrificing accuracy
- Welcoming and respectful with teammates
- Comfortable learning new software and technology
- Strong working knowledge of bookkeeping best practices
- Able to maintain confidentiality and data security
Education / Experience / Equipment
- High School Diploma
- 2+ years of experience in a similar bookkeeping role
- Reliable internet connection
- Working computer
Job Non-Negotiables
- Must have experience with QuickBooks Online
- Must be US based
If you don’t meet these two requirements, this role is not the right fit — and that’s okay. We want to be respectful of your time and ours. This position requires someone who can step in with real QBO experience and work within a US-based setup from day one.
Job Nice-to-Haves
- Experience with Xero
- Experience with Gusto
- Experience with SurePayroll
- Experience with Double
- Experience with Asana
- QuickBooks Certified
- Associate or Bachelor Degree in Accounting or related field
As Brown Dog Bookkeeping continues to grow, this role can grow too. There’s room to take on more accounts, more responsibility, and more ownership over internal systems and team support. We promote based on ownership, not tenure.
Required Skills
Benefits & Perks
- Flexible schedule
- Work from anywhere
- No client calls, Zooms, or in-person meetings
- Mostly behind-the-scenes work with minimal client communication
- Great fit for someone who loves focused, independent work
- Opportunity to grow with the firm as more work comes in
- Ability to take on more business over time
- A supportive remote team environment
- Room to improve systems and have your ideas actually matter