Executive Assistant (Must be located near the Sacramento, CA area)

Qualifications

Qualifications – Executive/Private Assistant Education & Core Requirements * Bachelor’s degree in Business Administration, Communications, Paralegal Studies, or equivalent professional experience * Minimum 5+ years of experience supporting a C-suite executive, attorney, or high-pressure professional * Must be legally authorized to work in the U.S. and able to pass a background and confidentiality screeningProfessional & Technical Skills * Proven success managing complex calendars, travel, and competing deadlines across multiple time zones * Strong command of written and verbal communication; able to draft clear, professional correspondence and summarize key details quickly * Advanced proficiency with: * Google Workspace (Docs, Sheets, Calendar, Drive) * Microsoft Office Suite (especially Excel & Outlook) * CRM and project-tracking tools (Claim Titian or similar) * Cloud file organization, e-signature platforms, and shared document control * Excellent research, documentation, and proofreading skills * Experience managing confidential files and sensitive case materials (ideal if familiar with claims, legal, or regulatory documents)Organizational & Execution Strengths * Exceptional attention to detail with zero-error tolerance * Ability to juggle multiple high-priority projects while maintaining composure and focus * Anticipates needs and acts without waiting for direction — a proactive problem solver * Demonstrates judgment, discretion, and accountability in every interaction * Knows when to escalate and when to handle independently * Operates effectively in both remote and in-person environmentsInterpersonal & Personality Traits * Unflappable under pressure — thrives in fast, high-stakes, client-driven environments * Reads people and situations quickly; adjusts communication style accordingly * Emotionally intelligent and diplomatic — protects the principal’s time, energy, and reputation * Trustworthy, loyal, and discreet; respects confidentiality absolutely * Comfortable working with strong personalities — holds their own, but with tact and grace * Natural “gatekeeper and air traffic controller” mindset — sees patterns, dependencies, and deadlines before others do * Brings humor, poise, and professionalism to intense situationsPreferred Experience (Bonus) * Background in insurance, legal, real estate, or financial services * Experience handling claims files, policy documentation, or regulated materials * Familiarity with construction or property restoration workflows * Previous exposure to executive/private service environments (estate management, private office, family office)