Part-Time Family Executive Assistant

  • Part-Time
  • Remote
  • Ends on October 9, 2025

Overview

We are seeking a highly organized and detail-oriented Family Executive Assistant to support our household with scheduling, travel logistics, and general organization. This is a part-time position (10–15 hours per week), ideal for a skilled former executive assistant or professional seeking flexible work.

Responsibilities

  • Maintain and update the family calendar (Google Calendar), ensuring accuracy and integration of family activities and relevant employer commitments.
  • Enter and track the family’s activities, events, and appointments (children, parents, and shared commitments).
  • Schedule and coordinate appointments (medical, household vendors, children’s activities).
  • Manage and confirm travel logistics: flights, hotels, airport transfers, drivers.
  • Verify and oversee sleepaway camp packing and logistics for children.
  • Send a concise weekly digest of upcoming commitments.
  • Update a monthly whiteboard calendar in person (1 day/month in Scarsdale).
  • Support with organizational tasks using Google Docs/Sheets.
  • Conduct light research and drafting using ChatGPT/AI tools (e.g., vendor comparisons, packing lists, reminders).

Location: Hybrid – Remote + 1 in-person day/month in Scarsdale, NY (ideally)

Tagged as: calendar management, former executive assistant, google calendar, google docs, logistics, remote assistant

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Qualifications

Strong proficiency with Google Calendar, Docs, and Sheets.Attention to detail and ability to manage multiple moving pieces without confusion.Prior experience as an Executive Assistant or Family Office Assistant strongly preferred.Comfort with (or openness to learning) ChatGPT/AI tools for lists, reminders, documents, and light research.Professionalism, discretion, and excellent communication skills.
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