Overview
We are looking to hire an Administrative Assistant to support our Founder. We are a supportive community for multicultural, multinational, and immigrant ladies. Our goal is to unite, educate and support ladies from all over the world to help her live the life she wants and strengthen her authenticity, self-image, self-brand, and uniqueness.
Role:
Administrative Assistant will be an essential support to our Founder, creating ease, expansion, and efficiency in processes like communication organization, monthly chapter events support, WOTWN E-Academy support, calendar management, chapter meetings back up (virtual meetings), sales management and CRM management.
Responsibilities:
Posting monthly events to the calendar (quarter in advance)
Attending chapter meetings as a backup if needed (virtual meetings)
Promoting our events on other SM and event platforms
Canva event images preparation
Scheduling appointments, FB chats with new members, and other meetings as requested
Sending reminder emails the day prior to the event
Managing WOTWN E-Academy calendars and trainers
Exporting guest emails and adding them into Hubspot CRM and our email system
Business expos support and other meetings support as needed
Reaching out to current members whose accounts are expiring in the next 3 months and re-engaging them
Reaching out to the new members who joined in the last 3 months and re-engaging them
Reaching out to members whose accounts about to expire
Sales support and calendar management for our Founder
Email marketing support
Leadership support
Results:
Smooth system management and support for the Founder to let her focus on strategic things at WOTWN than tactical things
Make needed suggestions to the systems and processes to improve them
Show up and be fully present during working hours
Requirements:
At least two years experience as an Administrative Virtual Assistant
High-level communication skills
Emotionally self-regulate during times of pressure and stress
Ability to understand the vision of our Founder and provide continuous support
Ability to set goals and develop timelines to achieve them
You do not have a problem handling personal tasks
Highly organized and efficient
Details-oriented
Computer proficiency
Delivers ahead of deadlines
About
Women of the World Network is a multicultural community that welcomes women from all walks of life and every country on the globe. We empower these women to use their voice, speak about their experiences and always draw upon what makes them so unique—being a woman of two cultures.
Qualifications
At least two years experience as an Administrative Virtual Assistant High-level communication skills Emotionally self-regulate during the times of pressure and stress Ability to understand the vision of our Founder and provide continuous support Ability to set goals and develop timelines to achieve them You do not have a problem handling personal tasks Highly organized and efficient Details-oriented Computer proficiency Delivers ahead of deadlines
