Overview
This role is 60-70% remote but must be able to be in-person at events in Indianapolis
Join our team of detail whisperers.
Maybe you’re the Detail Whisperer we’re looking for?
You have experience in producing learning events for organizations and an unwavering passion for delighting customers and a desire to win by solving problems collaboratively. You’re an expert at herding cats!
This is a contract position, and we welcome your:
Energy
Enthusiasm,
Self-Starter-ness
Pushing the envelope!
Our team is spread across the USA and you need to be able to own your role and work alone but as part of a team. We are looking for people who get stuff done, ask questions when need be but take ownership of projects. You must be able to put the client’s expectations first and not be scared away by our crazy entrepreneurial clients.
Summary and responsibilities
We are looking for an Indianapolis Event Producer Specialist. This person will be responsible for:
Delivering monthly events for our client which exceed member expectations and stay within budget. This will include but not limited to – location sourcing, catering sourcing, negotiation of the contracts with vendors, managing the speaker requirements are met, AV sourcing and all the components of running an excellent event.
Working with the client to implement their vision for each event.
Executing 3 membership recruitment events per year to grow the chapter.
Support the chapter manager and chapter administration team by providing all the event information in a timely manner to be shared with the chapter members.
Be the eyes and ears on the ground for the chapter for us – alerting the team of any potential issues with members.
Properly escalating unresolved issues to appropriate people
Prioritizing, planning and managing several learning event at one time
Coordinating with the Chapter Administrator all invitation, PR, registration pages, event announcements and newsletters.
Documenting events in the form of notes for team use
Qualifications and core competencies
Think you’d be a good fit to join our team of Detail Whisperers? Here’s what we’re looking for:
At least 1 years of Event planning experience.
Exceptional problem-solving skills and decision-making abilities
Excellent customer service skills
Strong written and spoken communication skills
Experience in working in a team-oriented, collaborative environment
Ability to succeed in a fast-paced environment with a sense of urgency
Comfortable working with technology including but not limited to Excel, Word, Dropbox, Slack, Gmail
Additional skills preferred
Canva Design proficiency
ClickUp proficiency
Live in the Indianapolis Area as must be at in-person at events
Worked with remote team previously
Bonus! You identify with most or all of the following:
You have a lifelong love of learning and you’re not afraid to try new things.
You can laugh at your mistakes and learn from them.
You understand what it means to be part of a no-ego team and you like the idea of getting to work with other fun, geeky, driven, and productive professionals, multiple-disciplined thought leaders, and super nerds.
You want to learn how to do things better and you enjoy it when a teammate shows you a new technique, strategy, shortcut, or random meme.
You are excited to help your team and coworkers, but you are also capable of handling your individual projects — and you are always focused on driving projects to completion and success.
You think silos are incompatible in a modern workplace environment (read: they’re stupid) and you welcome the opportunity to work in a no-silo environment where you are encouraged to work and play across department lines, roles, and titles.
You have an upbeat attitude and you genuinely want to enjoy working with your team..
You will be expected to dive in quickly, and you will have the backing and support of our entire team. (We may throw you into the deep end of the pool, but we’ll give you metaphorical arm-floaty things.)
This exciting part-time contract position will report to our Chief Detail Whisperer.
All offers of employment are contingent upon clear results of a thorough background check.
Qualifications
Event planning experience preferred.