Experienced Executive Assistant

Overview

Friendly and efficient executive support needed to keep a seasoned executive on track. Strategic advisor and author, Jessica Hartung  runs a mission-driven consulting and coaching firm providing leadership development and succession planning.

Seeking a reliable partner that enjoys managing the workflow of a creative and organizationally challenged heartfelt entrepreneur. “Have a plan, work the plan,” may be your motto.  You have a great system of capturing, tracking and checking in on commitments and complex, multi-step actions. You enjoy and are adept at talking through a project, refining ideas and plans, and creating a productive container for innovative approaches. Nothing falls through the cracks on your watch.

Responsibilities include organizing details, scheduling, providing assistance with tracking tasks, anticipating administrative needs, serving as a collaborative thinking partner, and initiating status reports, relationships with vendors and research.

Responsibilities may also encompass event planning, production of materials and presentations, and virtual or in-person client events. This position calls for an accurate, and flexible individual with strong organizing, computer, and internet skills who can work with a creative, visionary leader and ensure projects move forward with integrity.  You may be asked to join in client calls, and prepare notes and action items, as well as support the executive to complete tasks agreed to, and take the initiative to research options.

Requirements include highly developed interpersonal and communication skills with outside clients, suppliers and vendors as well as internal meetings. Ability to receive feedback and make improvements as needed.

• Proactive approach
• Assist with managing tasks, email responses, recording data in time and project systems, making calls, coordinating, scheduling and preparing for events.
• Track to-dos and commitments conscientiously (do not ask to be reminded of what you have agreed to do)
• Protect the executive’s time for highest priority projects
• Provide note-taking and follow-up support to meetings
• Ensure materials are prepared for client calls and meetings
• Organize executive’s travel plans and itinerary
• Review and proof documents
• Prepare draft correspondence, presentations and documents for review
• Project Coordination for website updates, mail list communication, social media and webinars.

Tagged as: kind, professional, resourceful, steady