Pursuit coordinator / exec assist

Overview

Onboarding and hiring new staff. (Sop)

Coordinating schedule and deliverables and ensuring they get done timely which includes on or before the deadline. (Scheduling sop)

Work also includes managing pursuits, ensuring the research is done properly and that pursuits are tracked accordingly. (Pursuits sop)

capturing key takeaways in meeting and event dBrief’s.

When submitting proposals, managing the deliverable.

Creating formatted reports, presentations, agendas and proposals that look A quality, Ritz quality – very corporate and professional including no misspellings and correct syntax correct punctuation etc. Managing deliverables including invoicing, memberships and certifications. (Drive file on memberships and certifications)

Includes creating and managing SOP’s. (Sop folder)

Organizing content and various folders on the drives and maintaining for each of use and finding. (Drive folder on inventory, resources, client,)

Creating the eblasts using mailchimp and databases. (Sop on newsletter)

Creating Debriefs of meetings and presentations and events ensuring that the proper takeaways and key points are highlighted. (Debrief sop and template – whether internal no highlights, internal highlights w key takeaways, external)

Making sure Schenae is prepped for all meetings and events.(sop scheduling)

Creating ways to be more efficient.

Maintain client files and projects.

This job can expand to helping with monthly newsletter, research on projects that relate to community, business equity and inclusion as well as projects involving Outreatch and community.