Overview
Our organization is looking for an Executive Administrative Assistant to provide high-level administrative support to our executive team. The successful candidate will be responsible for managing calendars, scheduling meetings/appointments, handling travel arrangements, and interacting with other referring healthcare professionals. Additionally, the Executive Administrative Assistant will be expected to assist with various projects, manage databases, and provide general administrative support as needed. We are looking for a detail-oriented individual with excellent organizational and communication skills. This individual should also possess exceptional social/people skills, a customer-service oriented approach, and excellent conversational skills. A high emotional IQ and startup experience is a plus. Furthermore, must be adept with basic computer software technology and highly teachable/coachable.
Provide administrative support to executive-level staff.
Manage and maintain executive calendars and schedules.
Organize and coordinate meetings, travel, and other events.
Handle confidential information with discretion.
Draft and edit documents, reports, and presentations.
Manage expense reports and invoices.
Assist with research projects and data analysis.
Provide customer service to internal and external clients.
Personal assistant to the 2 owners
Ability to do basic writing/blogging
Be a “jack of all trades”
Our work environment includes:
Growth opportunities- get started at the ground level, opportunities for stock options/equity/shares are possible depending on longevity and job performance
Work-from-home, highly flexible work environment
Casual work attire
Responsibilities:
Job Types: Full-time, Contract
Salary: From $30,000.00 per year
Benefits:
Flexible schedule
Professional development assistance
Schedule:
8 hour shift
No nights
About
We are starting a new telehealth virtual practice and our goal is to grow a this company from the ground up into a large scalable national company. We are bringing healthcare into the 21st century by making a certain type of medical appointment more available/accessible to the general public through online technology. Founded as a result of the pandemic, telehealth and virtual appointments offer patients more convenience and standardization, increasing overall patient safety.
Qualifications
Provide administrative support to executive-level staff. Manage and maintain executive calendars and schedules. Organize and coordinate meetings, travel, and other events. Handle confidential information with discretion. Draft and edit documents, reports, and presentations. Manage expense reports and invoices. Assist with research projects and data analysis. Provide customer service to internal and external clients. Personal assistant to the 2 owners Ability to do basic writing/blogging Be a "jack of all trades" Be available during biz hours Respond to a call or text within 15mins Be close enough to a computer so that you can fax documents within 60mins Smartphone/tablet super-savviness Independent contractor-monthly invoice, $20/hr, 40hrs a week, M-F 8:30-5:30 Website related material Social media promotion Marketing calls/visits to surgical coordinators, relationship/rapport building Personal assistant stuff as needed Scheduling patients, talking to patients Coordinating appointments with Surgical coordinators Mail sorting, PO box checking Additional administrative duties at owners discretion