Overview
Seeking a detail oriented, enthusiastic, “get the job done” individual to provide remote support for the mindfully busy, on the go owner of My Inspiration Studio. We are seeking to hire an Administrative Assistant who can juggle several balls at once, maintain a calm demeanor, thrive in a virtual work environment, understand the importance of completing tasks on their own, and anticipate what is needed to assist with behind the scenes business operations.
THE OPPORTUNITY: The Assistant plays an integral role in the My Inspiration Studio experience by providing support to the owner and assistance with supporting the needs of a life coaching practice and personal growth business. The ideal candidate will enjoy a creative environment and understand the significance of a heart focused business. Assistant must have excellent verbal and written communication skills and the ability to be consistent and follow through. Also, experience with or knowledge of cloud-based technologies to support file sharing, video conferencing, social media, online presence and marketing is a must. This part time position (10 to 12 hours per week) is 90% work from home and 10% in the studio or on location.
KEY RESPONSIBILITIES:
General Administrative Assistance
· Assist with client communication, funnels and email flows and pipelines
· Track and initiate event calendar and website updates
· Keep track of inventory system and order supplies as needed
· Communicate and follow up with customers, partners and vendors via email, on phone. Send thank you notes, surveys and respond to inquiries.
· General administrative tasks as needed (scheduling, documenting, phone calls, email)
· Create, write and edit internal communications, notifications and documents
· Assist clients throughout the coaching process and answer general and technological inquiries
· Handle accounting tasks such as invoicing/account receivables/Reconciliation.
· Prepare proposals and follow up with potential clients (no sales)
· Various administrative functions — filing, organizing, travel arrangement, etc.
Social Media/Marketing & Communications
· Be an advocate for the studio and assist with marketing efforts by communicating product information and ideas
· Coordinate efforts to connect with potential clients, publicity and corporate sponsor opportunities
· Manage email lists and assist with executing bi-monthly newsletter
· Assist with managing contact file
· Help manage social media schedule
· Assist with research for social media ideas
Online Event Preparation and Assistance
· Assist with the development of event materials
· Assist with participant registration, log-in and support throughout the event
About
My Inspiration Studio is a life coaching practice and personal growth business that provides coaching, facilitates experiential virtual events, produces handcrafted journals and “do on your own” personal development experiences. The company designs experiences that allow clients to successfully navigate many of life’s challenges and transitions, encourage personal transformations and spark the quest to move forward. My Inspiration Studio is customer focused with an emphasis on providing heart centered customer service and impeccable products and service. Our experiences are fun, personable, engaging and inspiring and service a clientele of all ages. My Inspiration Studio is located in the Atlanta suburb of Decatur, Georgia.
Qualifications
· Good organization skills, detail-oriented · Self-motivated, ability to work independently and as part of a team · Excellent computer skills and willingness to learn and utilize new apps, software and cloud based technologies. Must be proficient in Microsoft Office and Google Workspace. · Positive attitude, detail and customer oriented with good multitasking and problem solving ability · Excellent communication skills and can act with diplomacy and tact · Ability to meet schedules and deadlines. · Desire to interact with clients from diverse backgrounds, being courteous, professional, patient and respectful at all times · Present a professional demeanor · Reliable, punctual, honest and friendly · Demonstrate persistence, tenacity, ability to overcome obstacles and strive to achieve goals · Be flexible and able to adapt to the company growth, focus and goals · Embrace and utilize S.T.A.R.T (Show Your Smile, Tell Them Hello, Act Enthusiastically, Really Care and Thank Everyone) philosophy when interacting with participants and customers.