Overview
Position Description: Reporting to the Finance Director, the Accounting Specialist is responsible for record keeping duties to support the proper maintenance of the accounting records. The Accounting Specialist collaborates with the program, development and communications staff to maintain various finance-related records, statistics, and documents. Responsibilities include:
Finance & Accounting:
Manage invoice documentation and preparation of data from ASAP to Quickbooks Online
Record incoming receipts and match entries to invoices prepared.
Follow up with students concerning unpaid receivables.
Prepare deferred revenue models to report revenue on a monthly basis
Assist with data entry for accounts payable when needed.
Assist with payroll when needed.
Programs & Communications:
Maintain a comprehensive spreadsheet for the Conservatory’s Scholarship Program, to track music scholarships, music therapy scholarships, and Healing Our Heroes scholarships.
Review financial information submitted by Scholarship Program applicants to help determine award amounts.
Maintain enrollment statistics in various categories to assist program and communications staff with student retention and recruitment, evaluate profit and loss, and to support enrollment goals.
Track inquiries in the Google spreadsheet to determine how many have registered; maintain comparative statistics on a monthly and annual basis.
Work with the Deans to facilitate faculty teaching agreements and other contracts in Docusign; maintain online archives for all contracts in each department.
Development:
Reconcile donations recorded in Exceed and Quickbooks on a monthly basis.
Communicate incoming pledges and donations to Development in a timely manner
Assist Development when necessary during fundraising events.
About
In 1929, facing the growing economic collapse, a group of Westchester County community leaders launched the Music Conservatory of Westchester (MCW) and dedicated themselves to sharing the gift of music education with a world that needed respite. The founders created scholarships so everyone who wanted to could benefit from master-level instruction and inspiration (legendary cellist Pablo Casals was one of the founders).
Then, as now, MCW carries out its mission to provide the extraordinary benefits of music to the broadest possible population. Faced with a worldwide pandemic that brought everyone’s lives to a halt, the Conservatory quickly responded by transitioning to online classes and programs - and discovered that virtual learning has the potential to reach even more students than ever before, including those who are homebound or do not have consistent access to transportation.
Today MCW serves 3,000 students each year and continues to reach high and wide: our alumni include a physics professor at Johns Hopkins University, a music teacher in Rochester NY, the concert pianist Garrick Ohlsson, Milwaukie Symphony conductor Ken-David Masur, and thousands of alumni in countless professions right here in Westchester and all around the nation.
Our Music Therapy Institute offers music therapy and adapted music instruction serving 2,000 children and adults with disabilities in public schools, special education programs, hospitals, nursing homes, and social service agencies, as well as wounded veterans in the Healing Our Heroes program. We make our music programs available to everyone from toddlers to senior citizens and work tirelessly to provide need-based scholarship assistance so virtually anyone who wants to learn can find a program at MCW.
Known for broad diversity in its community of students, faculty, and staff, the Conservatory is making change by presenting introductions to music by little-known by composers who reflect the many cultures making up the school’s population. Our Composers of Color project will expand and enhance the body of teaching repertoire available to teachers and students at the Conservatory and at similar schools throughout the country.
This fall we will complete our Legacy Project, modernizing the Conservatory with 21st century innovation. Anchored by a $500,000 Regional Economic Development challenge grant from New York State, the $1 million project will create five important new teaching spaces, of which the centerpiece is a professional Recording Studio with audio and video capability, and a Digital Piano Lab. The Conservatory will become the very first school in Westchester to offer precollege training in Recording Engineering and Music Production.
Whether online or in-person, we will continue to inspire future generations of students, and help shape the musical life of the county, the region, and beyond.
Qualifications
Qualifications: Associate or Bachelor degree majoring in accounting Intermediate Excel Skills Two or more years working as a bookkeeper or accountant Working knowledge of Quickbooks Online Preferred but not required: Experience with ASAP Tuition systems, Exceed Beyond, or other similar education / nonprofit based software programs.