Overview

I’m seeking an executive assistant (virtual) for my growing business, Mindfulness for Lawyers (www.mindfulnessforlawyers.com). You’ll book travel, schedule calls, manage email, interact with clients via email, invoice clients, conduct research, and generally help me run my business smoothly.

I’m looking for someone interested in working together long-term. If all goes well, the role can evolve and expand. I’m down to delegate as much as you’re able and excited to take on.

ABOUT ME AND MY BUSINESS

We help lawyers reduce stress and improve productivity through mindfulness and meditation. I’ve run programs at Harvard, Yale, the Pentagon, and the world’s top law firms.

This work combines my professional background (former lawyer) with my biggest passion (meditation). I have a blast doing it, which means I’m pretty cheerful and pleasant to work with.

That said, I also set high standards for quality and consistency. I take pride in doing excellent work, and I want to collaborate with people who do the same.

JOB REQUIREMENTS

-Organized and detail-oriented. You have a natural knack for planning, process, and logistics. In fact, you enjoy that sort of stuff, and you don’t let things slip through the cracks. This is key. I can be disorganized and a bit scattered. You’ll be “subbing in” for this weak part of my skill set so I can focus on my strengths.

-Articulate. You write well, in native-level fluent English, and can respond to client emails with simple, friendly, thoughtful messages that address their specific needs or questions.

-Self-directed. You can think on your feet, apply common sense to find the best way to complete a task, and — with time — learn to anticipate my needs or even suggest useful things I hadn’t thought of myself. I want to get to a place where I can forward you a request from a client, say “Please handle this,” and know that you’ll take care of it without handholding from me.

-Accountable. When you make a mistake — which happens to everyone — you don’t hide it or make excuses. You acknowledge the mistake, explain how you’re going to fix it, then execute. If you do that, then mistakes become learning experiences, and that’s a beautiful thing.

-Tech savvy. Nothing crazy, but you must know things like Office, Google Drive, Google Calendar, Dropbox, scheduling, email, ordering things online, booking travel online, etc.

-Personable and kind. You treat people with patience and respect, even if they (not me!) don’t show you the same courtesy.

-Available 15 hours per week.

-Able to function at least partly on U.S. East Coast time (I’m in New York) and communicate smoothly with me despite time zone differences. For example, I’d like to avoid my U.S. clients receiving emails very late at night or very early in the morning.

HOW TO RESPOND

-Please address each one of the job requirements I listed, preferably including a very short example, so I can confirm you’re the right fit.

-Please list the last three jobs you’ve had (this can include freelance jobs): the name of the company, your role, what the responsibilities were (this part can be brief), and the name of your boss.

-Please start your letter, email, or application with the line: “Let’s do this!”

-And, of course, please let me know why you’re excited about this position in particular, and why you think you’re the right person to knock it out of the park.

Thanks, and I look forward to hearing from you!

Qualifications