Virtual Assistant

Overview

If you’re looking for a part-time, flexible and 100% remote opportunity – and you’re excited to join a growing/dynamic organization – this position could be a great fit for you!

We are currently looking for a Virtual Assistant. Responsibilities to include:

Executive Assistant Support

  Regular client interfacing responding to emails, text messages, and occasionally returning calls to clients.
  Email management for owner – responding to emails with owner’s instruction, checking/organizing multiple inboxes, and routing/assigning items that need to be addressed by other staff members
  Calendar management for owner – manage multiple calendars and scheduling applications, schedule meetings and training sessions

  Assist with research for and prepare materials such as presentations, spreadsheets, documents, etc.

  Travel management – researching itineraries, making reservations, booking international and national flights, etc.
  Assist with the research, development of content, and posting for social media channels

  Other research tasks

  Support implementing digital marketing plans – i.e. scheduling newsletters or social media posts, etc.

  Assist with drafting annual service contracts for clients

  Prepare and send basic bills for clients (with detailed instruction)

  Occasionally prepare documents to be mailed to clients

  Manage and organize files on company Google Drive

  Maintain workflow/task manager applications

Operations Support
  Creating/executing/maintaining standard operating procedures, workflows and processes
  Admin tasks associated with CRM software

KEY Attributes
  Confident, decisive and experienced communicator with strong written and verbal skills that can use tact and diplomacy when interfacing with different personalities
  Professional and friendly demeanor
  Detail-oriented and able to work efficiently with minimal errors
  Ability to work in a fast-paced virtual environment, manage priorities/deadlines accordingly
  Tech-savvy, eager and quick to learn new technology

  Independently seek to identify and resolve problems in a timely manner with minimal direction and maturity, being a creative and proactive problem-solver
  Capable of performing duties with a high level of confidentiality and discretion while exhibiting integrity and trustworthiness with sensitive information
  Cope well with ambiguity and changes in direction as solutions are developed
  Engaging and positive self-starter that is flexible, patient, and open-minded with a great attitude

Additional Information
  Remote position
  Hourly rate is $18/hr – 20/hr
  Due to the nature of our business, all applicants must be subject to a background check

  Interview process requires all candidates to:

·       Provide a 1 – 2 minute video explaining why you are a great fit for the job.

·       Complete a Disc Assessment