Our virtual-based Bookkeeping practice is growing quickly, and we need to expand our team! We’re looking for the right person to join the journey. We are looking for an experienced Virtual Executive Assistant to support the owner administratively and strategically. This person will serve as a critical right-hand, anticipating their needs, optimizing their time, and providing general administrative support. This position is part-time but could offer growth if interested.
Days and Hours of availability preferred – Monday – Friday.
Daily meeting / Check-Ins 5-8 am EST via text, phone, or zoom.
End of Day Check-in between 4-6 pm EST via text or email.
The right candidate will perform a variety of semi-routine administrative tasks and office duties that may include one or more of the following:
General Email Correspondence
Following up with clients
Develop, document, and organize written procedures
They will have a basic knowledge of:
QuickBooks Online & Quickbooks Desktop
Windows 10, Gmail, Google Calendar, Google Sheets, Google Docs
Dropbox & Sharefile
Slack, Calendly, Zoom
ClickUP, ClientHub (Preferred but willing to train), HubDocs
Rightnetworks (Preferred but willing to train)
A successful candidate can be described as:
Reliable, competent, and supportive
Impeccably Organized with fantastic communication skills
Able to prioritize & help their boss limit distractions and focus only on the most pressing issues and highest leverage activities.
Trustworthy and able to handle ironclad discretion with sensitive information
Expert Level Communicator with top-notch written and oral communication skills
Meticulous when it comes to detail, yet can see the big picture
Can be self-directed and effectively, prioritize and manage deadlines
Works well with others and can collaborate and leverage other strengths
Can take direction and complete tasks as requested
Enjoys learning new skills and picks them up quickly
Is an outgoing professional with a passion for success
Values both personal and professional development
Resourceful yet knows when to ask for assistance
Critical thinker and problem solver
Can follow written procedures
I am a professional bookkeeper with over 20 years of experience and knowledge of bookkeeping, accounting principles, and taxation policies. As a bookkeeper, I am eager to understand the needs of my client to exceed their expectations. I've worked with clients from various industries and am proud to support them with their bookkeeping needs. Originally from San Francisco, CA, I've since moved east to the Greater Boston area. I am currently looking for enthusiastic people to help support my growing business.
As a mom, I am super grateful to have been able to work from home while caring for my family. I look forward to sharing my experience and opportunities with other mothers as well.