Firefly Lighting is looking for a Virtual Assistant to support the Principal with diversified and confidential administrative items. The role requires broad experience, skill and knowledge of organizational policies and practices.
Tasks & Responsibilities:
● Update project management program & provide daily updates utilizing Monday.com.
● Track & follow up on orders and quotes internally & with factories.
● Conduct review of quotes received, Purchase Orders, Sales Orders, and Packing slips.
● Review and transcribe lighting specifications from construction documents
● Compile and update weekly client order schedules.
● Document notes and changes from architectural documents.
● Track deliveries via freight vendors.
● Tracking Emails and Requested information via Google Suite.
● Provide Administrative support on personal items.
● Coordinating schedule and meetings.
● Basic research activities.
Other Basic virtual assistant duties
● Strong & Efficient Communication skill
● Strong Organizational & Planning Skills
● Extreme Attention to Detail and Accuracy
● Must be proactive & have a take charge attitude
● Cloud Based knowledge
● Reliable and Consistent
Professional Growth Oriented
Average of 10 hours a week| 8:30-10:30 EST M-F| $20-$22/ hr.| 1099
Firefly Lighting is a lighting distribution company servicing New York City. We pride ourselves on working with the best contractors and builders providing the highest quality source of lighting to commercial and residential alike.