Seeking a sharp, energetic and dependable virtual Personal/Executive Assistant to work directly with CEO of beauty marketing/subscription company. The ideal candidate is a high performer, works well independently and is a creative problem solver with a positive attitude.


·      Conserve CEO’s time, allowing her to focus on driving the business, increasing revenue and growing the company. This includes handling some personal affairs.

·      Serve as a liaison between CEO and employees, contracted professionals, vendors, etc.

·      Organize travel and itineraries including domestic and international travel, managing the CEO’s personal and business travel processes from beginning to end to include all air, ground transportation and hotel bookings.

·      Use experience and knowledge of company and executive priorities to make decisions on daily activities, key meetings, schedule changes, etc. Heavy calendaring, scheduling travel, and expense reports.

·      Ensure an efficient and productive environment for executive. Anticipate the needs and proactively address and solve potential issues.

·      Organize, prioritize and expedite flow of work. Initiate follow-up actions, interpret and communicate executive’s instructions to other personnel, and perform high level administrative support duties as needed.
·      Act as gatekeeper for executive to determine importance of telephone calls, personal visitors, and incoming mail. Adjust schedules, meetings and activities based on the executive’s daily priorities and activities which may change frequently. Anticipate potential conflicts in priorities and solve them appropriately.

·      Research and compile data from a variety of sources. May analyze and summarize data to provide executive with relevant information and/or recommendations for management decision-making.

This is a contract position working roughly 20 hours per week.

Tagged as: personal assistant, virtual assistant


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• Education: Bachelor’s Degree • Must be punctual and have excellent time-management skills. • Excellent interpersonal skills and effective written and verbal communication • Must be able to work within deadlines and execute in a fast-paced environment. • Must be able to manage multiple projects at the same time and be flexible to accommodate last minute changes. • Superior organizational skills • Previous experience as an executive secretary or administrative assistant preferred • Stay one step ahead of CEO by anticipating her needs and by taking a proactive approach to problem solving and independent thinking. • Proficient in Microsoft Word, Excel, PowerPoint. Experience using Apple products a plus. • Extremely strong writing skills. Ability to write letters, presentations, and other written communications