Administrative Assistant

Overview

We are a growing agency providing digital marketing services, WordPress websites, and ongoing support to businesses throughout the US, Canada, and beyond. We’re serious about the results we provide to clients but we’re a company of professionals who thrive in a casual company environment.

We’re looking for an Administrative Assistant who will be a valued member of our team. Someone we can rely on to do quality work quickly, who understands & joins in our commitment to our clients and colleagues, who will work within our established processes, and who is a delight to work with.

Position Title: Administrative Assistant
Work Area: Operations
Reports To: Founder/CEO

Position’s Goal:

The role of the Administrative Asssistant is to provide support to the Founder and to the team by acting as a point of contact for company administrative needs. The Administrative Assistant will work closely with the Founder to act on their behalf, protect the Founder’s time and energy, and conduct a multitude of administrative tasks with the utmost discretion and care.

Key Functions & Responsibilities:

• Email inbox management
• Order and send client gifts, welcome gifts, thank you cards, holiday cards, etc.
• Coordinate online team meetings, virtual meetups, and improve/maintain the company culture in Slack
• Receipt management to ensure all purchases have valid receipts
• Maintain accurate team calendar & records (Birthdays, days off, work anniversaries, etc.)
  Work within our project management system (ClickUp) to create new projects, improve automations, etc.
• Answer the company phone and return phone calls as needed
• Make travel arrangements
• Social media engagement such as following, commenting, etc. on behalf of the Founder
• Organize and maintain company files in Google Drive
• Assist the Founder in the sales process
• Various administrative tasks for the company/Founder

Biggest Challenges For This Position:

• Time management and prioritization of both current administrative needs and longer-term company projects or initiatives
• Last minute changes in priorities
• Handling sensitive/confidential information
• Possess next level organizational/administrative skills while maintaining a positive, friendly attitude

Company Required Soft Skills:

• Communication
• Honesty
• Adaptability
• Responsibility
• Reliability
• Teamwork
• Willingness to learn and work within our process and preferences
• A desire to build a long-term relationship and join a team of committed experts

Position Required Soft Skills:

• Time management
• Critical thinking skills
• Good judgement
• Sense of urgency
• Attention to detail
• Problem-solving
• Oral and written communication
• Working independently while collaborating with a virtual team
• Confidence to act on behalf of the Founder

Hard Skills:

• Google Drive
• LastPass
• Google Meet
• Zoom
• Slack
• ClickUp

Growth Path:

The growth path for this position is flexible for varying contractor goals. The person in this position will have the opportunity to advance within Operations or HR areas, or if preferred, remain the Founder’s trustworthy Administrative Assistant with increased hours.

Position Profile:

Location: Remote
Type: Contractor
Hours: Starting at 10 hours per week with the possibility to increase
Availability: Must be available to work during EST business hours
Area of Expertise: Administrative
Internal Tests: Cultural fit, Kolbe assessment
Languages: Fluent English

To Apply:

Send an email expressing your interest and share why the Founder would love to work with you. Address your email to Cora and use “Administrative Assistant” in the subject line.

**Please do not apply if you don’t have administrative assistant experience. We are willing to train the right candidate, but some experience is needed.