We’re a 15-year paid search digital agency looking for someone with amazing project management skills to join our team as a Project Manager (Virtual Role). The position is a contract part-time position to start.

– Managing our team through all phases of campaign creation and management. As an organization, we use Asana for our project management software.
– Provide day-to-day project leadership: making sure that our team is on-track to hit deadlines — and troubleshooting and resolving issues that put project timelines at risk.
– Managing shifting and competing priorities and resolving conflicts involving scheduling and resources.

Primary tasks include:

– Project management of the campaign and reporting processes
– Build out campaign and team projects in Asana (milestones, tasks and subtasks), including all steps from conception to completion.
– Consistently update and monitor all projects on a weekly and daily (as needed) basis, and communicate updates in Asana.
– Proactively identify and mitigate project issues and risks.
– Plan and lead team meetings and working sessions, create agendas, capture minutes (as needed), assignments and deadlines.

Short-Term Role (1-5 months)

– On-boarding into our time tracking, financial, and project management systems
– Learning client backgrounds and businesses
– Begin attending client status calls and meetings
– Learning team members and their roles
– Formalize and on-board more client and team member communications
– Evaluating and learning existing systems and/or lack of systems
– Beginning planning and implementation of new systems as needed
– Evaluate and possibly implement new company systems and integrations as necessary

Medium-Term Role (6-12 months)

– Work more closely on the operations side of the organization including staffing and team management
– Manage current workflow, client expectations, and client deliverables ensuring we’re on-budget and on-time.



Xtropy Search Marketing is a digital marketing agency that helps organizations reach their audiences with innovative and proven search marketing campaigns. Xtropy Search Marketing is a Google Premier Partner, one of the top agencies globally. We have a team of experienced experts in digital and search marketing and have built long-term relationships with our clients over the past 15 years.


- 3 years of relevant work experience involving project management.

We use a number of virtual tools to manage our business including:
- Asana for project management
- Zoom for virtual meetings
- Harvest for time tracking
- Google Docs, Sheets, and Slides
- Microsoft Excel, Word, and Powerpoint
- Dropbox, Google Docs
- Canva for images

Ideally, you would also know:
- some graphic design; and
- wordpress to update our website as necessary.