Executive Assistant/Remote Office Manager

Overview

We are seeking an experienced and organized Executive Assistant/Remote Office Manager to provide administrative and office support to the CEO and team members. This position requires a highly motivated individual who can multitask, prioritize, and manage competing demands in a fast-paced environment.

JOB RESPONSIBILITIES

Basic accounting operations such as invoicing, bill payments, and expense reports.
Support the CEO in business growth by conducting research, preparing agendas and presentations, and managing projects as assigned.
Own administrative support to the CEO for business-related matters, managing all aspects of the CEO’s calendar and schedule, including calls, zooms, appointments, meetings, travel, transportation, and general commitments
Handle mass client communications relating to team schedules and holidays.
Handle new client communications and some client onboarding and offboarding tasks.
Book travel and manage conference schedules.
Keep track of important dates, deadlines, and schedules.
Maintained accurate and organized files, records, and documents.
Support the agency in creating and posting impactful social media content across various platforms.
Handle ad-hoc tasks as required.

REQUIREMENTS

Experience as an executive assistant, office manager, or similar role.
Extreme attention to detail in composing and proofing materials, establishing priorities, and meeting deadlines
Familiarity with basic accounting operations and/or QBO.
Experience with tools for email marketing, Slack, Google Drive, and Teamwork.
Excellent communication skills, both written and verbal.
Ability to work independently and proactively with minimal supervision.
Strong organizational skills and attention to detail.
You bring a “do whatever it takes” attitude and are ready to jump in; no task is too big or too small.
Based in the United States, preferably in TX, MI, FL or WA.

OUR CORE VALUES

Passion – We work hard because we respect each other and we love what we do. Our high standards reap high rewards.
Teaching – We enjoy sharing our knowledge and expertise with our clients, empowering them to grow and engage their audiences.
Experimental – We try new things, we aren’t afraid to fail, and we are quick to pivot.
Inclusive – We intentionally demonstrate a business model centered around equity and integrity.
People-focused – We put humans first and express compassion while achieving success and profit.

WHAT WE OFFER

Fully remote working environment
Competitive salary range commensurate with experience ($55,000 – $65,000 / yr)
Generous 401k offering and insurance contributions
Expect to take 30 – 45 days off per year based on our company schedule and allotted vacation time
Excellent benefits for maternity leave and reproductive care

We’d love to connect if you think you’d be a good fit. Send your resume.