What you will do:
Our ideal Executive Assistant, you are a consummate professional passionate about efficiency, details and discretion. You are intelligent, highly organized and capable of solving problems calmly and swiftly. You have an elevated sense of urgency and take pride in your level of commitment and personal dedication.
In this role, Executive Assistant you will provide administrative and personal assistance to support to an energetic, high-level senior executive who operates at an extreme pace. You’ll perform operational functions for the department including, but not limited to: calendar and communications management for the executive and acting as a liaison and spokesperson for the department to clients and customers, both internal and external. We’re looking for someone who is resourceful, highly observant and organized.
Essential Duties and Responsibilities:
-Manage highly complex calendars and schedule conference calls and meetings across multiple time zones
-Communicate via phone and email on executive’s behalf, managing communication with internal employees as well as external contacts (clients, investors, corporate partners, etc.)
-Resolve scheduling changes or conflicts, demonstrating a high sense of urgency and an understanding of which commitments should take highest priority
-Lead special projects by delegating tasks to external teams, establishing deadlines, and holding all parties accountable
-Work with team to ensure status reports are accurate and deliverables are met
Knowledge and Skills:
-Must be able to work in an extremely fast-paced environment with demonstrated ability to appropriately prioritize and complete project quickly and independently.
-Ability to work independently on assigned tasks as well as to accept direction on given assignments.
-Experience managing projects and being held accountable for results
-Possess strong organizational skills and passion for getting things done quickly and correctly.
-Extremely observant with the ability to anticipate needs, fires or road blocks before they occur.
-Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
-Must be able to interact and communicate with individuals at all levels of the organization.
-Intense passion for supporting an executive, removing roadblocks to ensure success.
-Possess a high level of personal self-esteem balanced with true humility and focus on others.
-Accountable team player who believes no task is too small or too big to tackle.
-Working knowledge of a variety of computer software applications in word processing, spreadsheets, database and communications (Google Suite, Zoom, HelpScout, Agile CRM, JustCall VOIP calling)
Part time – about 20 hours per week.