Project Manager / Executive Assistant

Overview

I have a small digital marketing company, and we’re looking to add on a part-time, project manager to our 100%-remote team.

We’re a very easy-to-work-with team and we have an Only Work With People You’d Wanna Grab a Beer With policy. Because life’s too short to work with jerks. ?

Tasks specific to the Project Manager / Assistant role

• Communicate between clients, contractors and CEO to ensure all project deadlines are met
• Create and assign tasks required to successfully execute the project in project management software for all relevant parties
• Schedule and attend meetings necessary to ensure projects get moved along as quickly as possible
• Document and create standard processes around all key tasks and client projects
• Successfully “onboard” new clients
• Manage key vendor relationships
• Manage CEO email – communicating as CEO as needed
• Manage CEO calendar
• Sales Prospecting (possible) – Sending templated messages and connection requests on social media channels via CEOs account to help generate new client appointments

Required Skills and Personal Traits

• Project management experience (preferably in a marketing agency) – You like to see things get DONE. Crossing off items on a to-do list is your idea of fun.
• Highly detailed – You’re probably really good at stuff like proofreading and finding other people’s errors. You SHINE when keeping lots of little details in order.
• Tenaciously positive – When things go wrong (which they will), you keep a level head, treat people graciously and look on the bright side.
• Relentlessly client-focused – You can put yourself in the client’s shoes and work to make sure their expectations are blown out of the water.
• Others Over Ego – You don’t demand credit and you don’t place blame.
• Direct and transparent – You’d rather just tell someone the truth and have an adult conversation about a conflict than worry about office politics. Also, passive aggressive emails and texts drive you bananas.
• Do what you say you’re going to do – Your word is a commitment. If you say you’re going to get it done by a certain date, you make it happen. If you can’t meet a deadline you previously committed to, you own it.
• Problem solver who doesn’t need a babysitter – You take initiative and make stuff happen even if you don’t have all the details up front. If there’s no clear path forward, you make one.
• Great written and spoken English – As in, English is the language your parents taught you to speak.
• Typos DEFINATELY make you queasy. (Did that sentence make you queasy? If not, this may not be a job you want to apply to. ?)
• You like people and life – Because life’s too short to work with jerks, right!?

When applying for this position, please:

1. Tell me about yourself and the type of work you’ve done in the past
2. Use the word “Howdy” as the first word in your greeting to me (so I know you read instructions)

Thanks!

Josh Cantrell

CEO, Signal Brandworks

Tagged as: project management