Overview

We are looking for a rockstar executive admin assistant to support our CEO and make her life easier.

This is a full-time, contract position to start but has the potential (and likelihood) to grow into a permanent employment position with benefits.  We strongly believe in work-life balance so full-time for us is 30-35 hours per week.

Your responsibilities will include:

Assistant to the CEO
– Support the CEO in executing her vision and growing the business.
– Coordinate and manage the CEO’s calendar, productivity, travel, and logistics.
– Help the CEO complete the items on her personal and business to-do lists.
– Manage the CEO’s email inboxes and ensure messages are answered in a timely manner, often that will mean responding to those messages yourself.
– Protect the CEO’s time, keeping unnecessary items off of the CEO’s plate so she can stay focused on the company goals.
– Assemble data/reports for the CEO to review on a weekly basis.
– Prepare emails, letters, slide presentations, and other written materials for the CEO
– Organize internal cloud file storage systems (Google Drive) with client data and client folders

Business/Project Management
– Assist in managing the creation, implementation, and support of all operations policies, processes, and documentation.
– Ability to assist with light accounting, including budgeting, tracking, and generating expense reports, accounts receivable & payable, bookkeeping, and payroll.
– Work with each team member to create and document all company processes/systems to be used as a resource for future hires.
-vTurn tactical assignments into documented processes that can be handed off to other team members.
– Identify, delegate, or handle any one-off projects that come up.
– Assist other team members in projects, as needed.
– Ability to navigate our online marketing platforms (Asana, Dubsado, Monday.com, MyCase, Trello etc.) and assist other team members as necessary – we are willing to train you on these platforms if you aren’t familiar with them.
– Other items and tasks as needed.

 

At least two years of experience as an executive assistant
High-level communication skills
Ability to emotionally self-regulate even during times of pressure and stress to be present for the team and the CEO.
Ability to consistently understand the intent and vision of the CEO, work as a sounding board for the CEO.
Ability to set goals and develop achievable timelines to hit them.
Highly developed self-awareness and leadership skills.
You will work to decrease the noise of the CEO and be her barrier.
You don’t have a problem handling personal tasks.
A quiet work-from-home environment, including:
A computer
Cell phone
High-speed internet

We want you if:

You are hungry to make a difference and impact womens’ lives.
You are willing to hustle when necessary.
You’re totally comfortable knowing your primary responsibility will be to show up 100% and be fully present and handle every aspect of the CEO’s needs.
You are a super high communicator, not only with clients but with our team.
You are willing to show up and keep your commitments, communicate consistently with our team.
You are looking for a long-term opportunity. If you’re looking to get some experience and go somewhere else, please don’t apply.
We want someone that has experience taking extreme care of a CEO. Your job will be to remain two steps ahead of her.

You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.

About

We are committed to honoring diversity on our team, in our clientele, and within our community. We value and respect all types of diversity including, but not limited to, ethnicity, race, gender, sexual orientation, gender identity, age, religion, and abilities. We believe that a diverse workplace makes our business stronger. We especially invite diverse candidates to apply.

Qualifications

- At least two years of experience as an executive assistant - High-level communication skills - Ability to emotionally self-regulate even during times of pressure and stress to be present for the team and the CEO. - Ability to consistently understand the intent and vision of the CEO, work as a sounding board for the CEO.  - Ability to set goals and develop achievable timelines to hit them.  - Highly developed self-awareness and leadership skills. - You will work to decrease the noise of the CEO and be her barrier. - You don’t have a problem handling personal tasks.  - A quiet work-from-home environment, including: reliable computer, cell phone and high-speed internet