Executive Admin Assistant –Full time position

Overview

We are looking for a rockstar executive admin assistant to support our CEO and make her life easier.

This is a full-time, contract position to start but has the potential (and likelihood) to grow into a permanent employment position with benefits.  We strongly believe in work-life balance so full-time for us is 30-35 hours per week.

Your responsibilities will include:

Assistant to the CEO
– Support the CEO in executing her vision and growing the business.
– Coordinate and manage the CEO’s calendar, productivity, travel, and logistics.
– Help the CEO complete the items on her personal and business to-do lists.
– Manage the CEO’s email inboxes and ensure messages are answered in a timely manner, often that will mean responding to those messages yourself.
– Protect the CEO’s time, keeping unnecessary items off of the CEO’s plate so she can stay focused on the company goals.
– Assemble data/reports for the CEO to review on a weekly basis.
– Prepare emails, letters, slide presentations, and other written materials for the CEO
– Organize internal cloud file storage systems (Google Drive) with client data and client folders

Business/Project Management
– Assist in managing the creation, implementation, and support of all operations policies, processes, and documentation.
– Ability to assist with light accounting, including budgeting, tracking, and generating expense reports, accounts receivable & payable, bookkeeping, and payroll.
– Work with each team member to create and document all company processes/systems to be used as a resource for future hires.
-vTurn tactical assignments into documented processes that can be handed off to other team members.
– Identify, delegate, or handle any one-off projects that come up.
– Assist other team members in projects, as needed.
– Ability to navigate our online marketing platforms (Asana, Dubsado, Monday.com, MyCase, Trello etc.) and assist other team members as necessary – we are willing to train you on these platforms if you aren’t familiar with them.
– Other items and tasks as needed.

At least two years of experience as an executive assistant
High-level communication skills
Ability to emotionally self-regulate even during times of pressure and stress to be present for the team and the CEO.
Ability to consistently understand the intent and vision of the CEO, work as a sounding board for the CEO.
Ability to set goals and develop achievable timelines to hit them.
Highly developed self-awareness and leadership skills.
You will work to decrease the noise of the CEO and be her barrier.
You don’t have a problem handling personal tasks.
A quiet work-from-home environment, including:
A computer
Cell phone
High-speed internet

We want you if:

You are hungry to make a difference and impact womens’ lives.
You are willing to hustle when necessary.
You’re totally comfortable knowing your primary responsibility will be to show up 100% and be fully present and handle every aspect of the CEO’s needs.
You are a super high communicator, not only with clients but with our team.
You are willing to show up and keep your commitments, communicate consistently with our team.
You are looking for a long-term opportunity. If you’re looking to get some experience and go somewhere else, please don’t apply.
We want someone that has experience taking extreme care of a CEO. Your job will be to remain two steps ahead of her.