This is a full time position with a salary range between $45,000 to $55,000 a year. Your primary duties will be to reconcile and maintain QuickBooks for our Bill Pay clients – to ensure accurate linking of accounts and oversee our reporting processes through QuickBooks for a variety of monthly and quarterly expense reporting.   You will also assist our team in processing payments through our payment processing system and serving as a back up to the bill pay team as needed.  QuickBooks Pro Advisor certification is strongly desired.

Contacts: Frequent contact with every department of the firm, third-party vendors, and clients.

Primary Responsibilities:

  • Maintain and reconcile QuickBooks files and generate and prepare monthly / quarterly client reporting through QuickBooks
  • Coordinate with clients and external vendors to ensure client service tasks are completed from beginning to end in the appropriate timeframe
  • Manage invoice route activity including status, wires and checks
  • Answer questions about the details and status of invoices/bills
  • Prepare, maintain and analyze accounts payable reports, exhibits and other supporting accounting schedules
  • Evaluate and compare the relative bill pay information with respect to the client’s life
  • Maintain payment systems and databases to ensure accuracy of vendor payments
  • Assist in onboarding new bill pay clients
  • Supervise bill pay assistant and other tasks to ensure quality standards, deadlines and proper procedures, correcting errors or problems
  • Maintain Bill Pay email correspondence and related actions (Salesforce queue, Bill Pay calendar)
  • Perform other duties as deemed necessary or as directed


  • Bachelor’s Degree required
  • 1-2 years’ experience in a similar or related field
  • Proficient in QuickBooks reconciliation and reporting, QuickBooks Pro Advisor strongly desired
  • Strong communication skills, both verbally and in writing
  • Ability to multitask, collaborate and communicate well with individuals of all backgrounds in a fast-paces environment
  • Strong organizational skills, problem solving and attention to detail are a must


AJ Wealth is a comprehensive wealth management company. We believe that thoughtful planning and a clear focus on your objectives creates peace of mind, efficient use of time and wealth preservation. We accomplish this by analyzing all pieces of your financial life and objectively designing a comprehensive plan that we implement and monitor.

Our mission is clear: Enhance our clients'​ financial lives with excellent, disciplined and trusted advice based on years of experience and an intimate understanding of your entire financial life, including:

Asset management | Income taxes | Estate planning | Life, property & disability insurance | Cash flows | Philanthropic planning | Compliance | International assistance

There are many different types of advisors out there; investment advisors, accountants, insurance agents, attorneys and bankers. All of these advisors specialize in one particular field and many purport to be able to help you with all financial matters. However, there are very few advisors who can truly and effectively integrate and help with all financial matters. Further, while advisors may be experts in their particular field, they are typically missing the other piece of the equation that leads to exceeding a client's expectations. The missing piece is understanding a client's expectations, so they can be exceeded. It's this lack of attention to you that also leaves most advisors unable to effectively apply their knowledge to your specific circumstances.

We make your financial life simpler, allowing you the freedom to live your life as you choose.