Overview

We are seeking an outstanding candidate who is an enthusiastic podcast fan, loves solving problems and crossing items off their to-do list, is highly organized and detail-oriented, and has the ability to balance multiple projects and prioritize them according to the team’s needs and resources.

In this role, you will work directly with the CEO & Founder. You will be an active force in supporting our culture across our remote team of driven creatives with a diverse set of backgrounds, cultures, languages and time zones.

If you like podcasts, thrive in a start-up environment, prefer to work remotely but still enjoy participating in workplace culture, and want to work alongside the CEO of a Latina-led and growing company, this is the perfect opportunity for you.

What you’ll do:

  • Manage our CEO’s calendar and to-do list, exercising considerable discretion and judgment regarding how to prioritize and effectively use her time.
  • Support our CEO leading up to and during meetings: scheduling, drafting agendas and presentation materials, taking detailed notes, assigning action items, tracking deadlines and following up to ensure completion.
  • Assist with the scheduling and organization of key events, such as holidays, internal milestones, staff training, workshops, conferences and retreats.
  • Arrange and assist with booking international and domestic travel.
  • Improve overall file organization and ensure those file organization systems and informational documents are clear and up-to-date.
  • Assist with drafting initial budgets, proposals, and presentations.
  • Create templates and mailing lists to facilitate email communications.
  • Support hiring efforts by managing job postings, candidate responses, and the onboarding and training of new staff and contractors.
  • Build forms to help standardize employee and contractor evaluation processes.
  • Ensure that business cards, company swag, and other items are available and ready for use; order items as needed.
  • Support Podcaster@s, our Spanish-language podcaster community, as needed.
  • Other duties as assigned.

What you’ll bring:

  • At least 2-3 years of Admin/Assistant experience supporting high-level executives in a start-up environment.
  • Preferably additional experience in digital media, business, or finance operations, as well as experience managing events with multiple stakeholders and schedules.
  • Strong written and verbal communication skills, in both English and Spanish (must be fluent and able to use both with ease, professionally and articulately). Additional proficiency in French is a plus.
  • High degree of professionalism, integrity, and confidentiality.
  • Demonstrated ability to communicate clearly and effectively, and across multiple teams and workstreams.
  • Ability to work independently and take initiative, while also knowing when to ask for help.
  • Forward-thinking, with the capacity to anticipate needs or areas of improvement.
  • Emotional intelligence and strong can-do attitude, with the ability to balance patience and persistence while working closely with others.
  • Demonstrated ability to work under multiple, simultaneous strict deadlines, and effectively prioritize tasks without details falling through the cracks.
  • Strong proficiency with basic technology: G-suite, MS Office, Zoom, etc.
  • Comfort with scheduling and project management software: Asana, Slack, Trello, etc.
  • Familiarity with podcasting or radio is a plus.

This is a full-time position. Applicants based in Los Angeles, CA are preferred, but this is not a requirement for consideration.

About

Do you talk your friends’ ears off about podcasts? Do you wish there were more productions that pushed the envelope? Do you value creativity, collaboration and innovation? Are you independently motivated, and do you thrive working remotely? If so, we might be a good match!

Adonde Media is a globally-minded podcast production company. Made up of a mighty team of multilingual international producers, editors, sound designers and engineers.

We pride ourselves on creating content that transcends language, format and geography.

Our partners understand the power of connecting with audiences through sound-rich audio storytelling – and they’re just as excited to explore the vast potential of this medium with us.

When we’re not working on our kickass projects, you can find us nerding out at our monthly podcast listening club. You might also catch us giving workshops about storytelling, leading groundbreaking research about podcast listenership, and laughing just a bit too hard at our weekly happy hours.

Our approach to our work and working together is enshrined in Adonde’s values, which include bringing positivity to all of our challenges, adhering to the highest standards of quality, and trusting one another on the team.

Adonde’s productions have reached millions of listeners and have topped the Apple rankings. To date, our partners include Duolingo, TED, Vice News, Georgetown University Spotify, and NPR. In addition to working with clients, we also produce original shows, the first of which hit #1 in True Crime across Latin America – El Verdadero Robo del Siglo.

Adonde Media is an Equal Opportunity Employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state, or local law.

Qualifications