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Remote Executive Assistant / Online Business Manager
Overview
About the Company
We are a purpose-driven company founded by a female physician and advocate for women facing cancer, dedicated to helping women move through diagnosis and treatment with clarity, strength, and the best possible outcome.
Our mission is to empower women to make one radical, transformative choice: You come first.
Through online coaching, education, courses, and digital media—including a podcast and YouTube channel—we provide the guidance and tools women need to replace fear with clarity, isolation with empowerment, and uncertainty with confident, informed action.
About the Role
We’re seeking a Remote Executive Assistant / Online Business Manager to provide high-level administrative and operational support to the founder—a physician entrepreneur with two growing businesses, multiple online programs, and an expanding digital presence.
The ideal candidate will be an organizational powerhouse who thrives in a dynamic, fast-paced environment, understands the online coaching and thought-leadership space, and takes initiative to create systems that allow the founder to focus on serving clients and growing the mission.
This is a long-term, part-time role (20–25 hours/week) with the opportunity to grow alongside the business.
Key Responsibilities
Manage the founder’s inbox, schedule, and communications with professionalism and discretion
Create, document, and optimize operational systems and workflows across multiple business entities
Coordinate content and logistics for the podcast, YouTube channel, and online courses
Support program launches and client engagement activities
Oversee project timelines, task tracking, and team communication
Maintain and manage CRM GO HIGH LEVEL/HIGH LEVEL for client communication, automations, and data organization
Assist with research, reporting, and general administrative support
Anticipate needs, identify opportunities to streamline, and proactively implement solutions
Ideal Candidate
3+ years of experience providing remote executive, operations, or online business management support
Experience working in the online coaching, consulting, or wellness/health education space preferred
Skilled at system creation and process improvement
Tech-savvy: proficiency with Go High Level/HIGH LEVEL, Google Workspace, and project management tools (ClickUp, Asana, etc.)
Strong written and verbal communication skills
Highly organized, self-assured, and comfortable managing multiple priorities independently
Emotionally intelligent, resourceful, and aligned with a mission-driven, empowering culture
Why This Role Matters
You’ll be joining a mission-led company built on compassion, empowerment, and education—helping women facing cancer feel seen, supported, and equipped to make powerful choices for their lives.
Your organizational leadership will directly free the founder to focus on transforming lives through her work as a physician, coach, and educator.
If you love creating order out of complexity, building systems that make things run beautifully, and being a trusted right hand to a purpose-driven leader—this is your place.
HOW TO APPLY
To apply, please submit your resume and a brief introduction describing why you’re a great fit, along with answers to the assessment questions below.
Assessment Questions
Describe your experience supporting entrepreneurs or coaches. What types of systems or tools did you implement to help them operate more efficiently?
What is is your Level of Experience with GO HIGH LEVEL/HIGH LEVEL?
Share a recent example of how you proactively solved a problem or streamlined operations for a client.
How do you manage communication, scheduling, and priorities when supporting a busy entrepreneur with multiple projects or platforms?
What draws you to this mission of empowering women with cancer?
What is your current weekly availability, and what is your ideal hourly rate within the listed range?
Join us in building something truly meaningful—where your skills make a tangible difference in the lives of women finding strength, clarity, and hope.