Hiring someone to work for you off-site means you don’t have the luxury of meeting them or training them in person. And because of that, there are some things you should know to help make the working relationship more successful from the start.
Ask how they manage working independently? What other jobs have they had working virtually for someone? What mistakes did they make? What did they learn? Ask them about their organization skills and how they organize their day? What motivates them? What distracts them? Also be sure to talk to their references to get a feel for how they viewed the quality of their work.
Before you hire virtual help, be clear about what you want done, how and when you want it done. The more clear you can be and the more meticulous your instructions, the better opportunity your new hire has of understanding and succeeding at this new role. If applicable, ask for samples of previous work.
For the first month or two, plan to check in regularly about progress and questions. You should be able to tell pretty quickly if the work is being done correctly. If not, determine what changes need to be made. Set parameters, guidelines and/or deadlines that need to be met.
Set up ways to monitor their progress going forward. You may want them to copy you on emails if they are responding on behalf of your business or send weekly reports of tasks completed so that you can check them initially to make sure the job is being done correctly and has been understood. If applicable, use collaboration tools such as Slack, Basecamp, Asana or Trello so that you can monitor, collaborate and train as needed.
Progress checks and regular communication are the main keys to success once you’ve hired your virtual professional. Follow these tips and your chances of success will skyrocket!
If you are looking for a virtual professional, be sure to check out the awesome talent on HireMyMom.com.
Successfully managing remote teams is becoming more necessary as telecommute jobs are more widely available. There are countless tools and options to make this possible, and we’ve narrowed down some of our favorite options.
Whether you’re looking to track time, communicate with your team, or send professional invoices and billing notes, we have something for you!
Slack is a great communication and messaging tool that keeps everything in one place. According to Creative Boom, with Slack you can “hold conversations that are open to others or private; organize and prioritize conversations based on topic or project; share files; connect up your favorite tools; search the archives later” and more.
It also integrates with several other productivity products and allows your workflow process to be more streamlined.
Google Drive offers everything you need to communicate! You can create documents via Google Docs, spreadsheets via Google Sheets, forms via Google Forms, slideshows through Google Slides, and so on. It also automatically saves and updates, so you can make changes in real time with your team.
You can search for and share files, create folders, and generally work together on projects as they’re happening. Google Drive offers “online storage, so you can keep photos, stories, designs, drawings, recordings, videos – anything,” according to their website.
The first 15GB of storage is free, then goes to $1.99 per month for 100GB.
Moon Invoice is a simple billing and invoice tool that lets you complete tasks such as businesses accounting, estimates, purchases, payment reminders, and so on.
According to their site, “Not only you could add and manage multiple business but you can also create unlimited invoices. Irrespective of the nature of business, whether you are trying to simplify the complex business model and process, maintain databases, remove errors and simultaneously increase the efficiency online invoicing, Moon Invoice lets you do it all effortlessly.”
Moon Invoice offers a free trial and then costs $14.99 to purchase with unlimited invoices.
Basecamp is a great tool for teams, and it comes with many features. It's a great project and client management tool that offers messaging, to-do lists, schedules, file storage, document storage, chat, and more. You can share information with your team and/or your clients, and it keeps everything in one convenient location.
You can also sync it with Google Docs, so if you want to take notes in a separate location, it can all be stored in Basecamp in the end.
If you’re looking for more tools with helpful descriptions, check out this comprehensive list from Creative Boom.